Facility Clerk

NOV; Pasir Gudang; On-site; MYR 20,000 - 40,000; Full time

Job summary

An established industry player is seeking a detail-oriented administrative professional to support its Facilities Department. This role involves managing spare parts orders, coordinating with vendors, and ensuring accurate data entry in the purchasing system. The ideal candidate will have strong Microsoft Office skills and clerical experience, contributing to efficient operations within a dynamic manufacturing environment. Join a team that values precision and collaboration, where your contributions will help streamline processes and enhance service delivery.

Qualifications

• Minimum SPM (Sijil Pelajaran Malaysia) or equivalent required.
• 1-2 years of clerical or administrative experience is an advantage.

Responsibilities

• Request spare parts and manage vendor quotations.
• Input data accurately into the purchasing system and follow up on approvals.
• Coordinate with vendors for documentation during delivery.

Skills

Microsoft Office

Data Entry

Clerical Skills

Education

SPM or equivalent

Job description

Job Description

• Request spare parts and vendor work scope quotations from the purchasing department, and raise PRs based on confirmed and approved quotations in the purchasing system.
• Input data accurately into the purchasing system, ensure information is correct, and follow up on approval from the manager until the work is closed.
• Complete documentation uploads in AIMS (as a super user) and receive approvals to complete all tasks for the Facilities Department related to completed jobs in the purchasing system.
• Handle documentation to ensure all relevant checklists and service reports are completed.
• Follow up closely on all requested spare parts orders and maintain an updated spare parts data list.
• Work closely with the purchasing team to ensure orders are completed and received; follow up on all outstanding purchase orders.
• Coordinate with vendors to ensure documents such as Delivery Orders (DO) and Service Reports are in place during delivery.
• Manage work service provider timesheets and daily work tasks.

Job Requirements

• SPM (Sijil Pelajaran Malaysia) or equivalent is typically the minimum educational requirement.
• Proficient in Microsoft Office (Word, Excel, Outlook).
• 1–2 years of clerical or administrative experience in manufacturing is an advantage.
• Good typing and data entry skills.