Facilities Manager

The University of Nottingham Malaysia Campus; Semenyih; On-site; MYR 60,000 - 90,000; Full time

Job summary

The University of Nottingham Malaysia is seeking a Facilities Manager to oversee cleaning and landscaping services across the campus. This role involves strategic planning, effective management of in-house staff and contractors, and contributing to sustainability initiatives. Ideal candidates should have extensive experience in facilities management and a strong commitment to maintaining a clean and environmentally friendly campus.

Qualifications

• Minimum 8 years' experience in managing cleaning and/or landscaping services.
• At least 5 years in a supervisory role.
• Experience in campus, hospitality, or large facility environments.

Responsibilities

• Oversee daily cleaning operations and manage janitorial teams.
• Supervise landscaping contractors and maintain green areas.
• Lead sustainability initiatives and promote green practices.

Skills

Leadership

Interpersonal Skills

Problem Solving

Time Management

Organizational Skills

Education

Diploma or Degree in Facilities Management, Environmental Science, or related field

Tools

CMMS tools such as MaintainX

Job description

We are seeking suitable candidates to apply for the Facilities Manager position at the University of Nottingham Malaysia.

Job Summary:

The Facilities Manager (Cleaning & Landscaping) is responsible for managing and overseeing all aspects of the campus-wide cleaning and landscaping services, including student accommodations and sports complex. This role includes supervising both in-house staff and outsourced service providers, ensuring that services are delivered efficiently, consistently, and in line with established safety, hygiene, and environmental standards.

The Facilities Manager plays a key leadership role in maintaining a clean, safe, and visually appealing campus environment while contributing to sustainability initiatives such as waste reduction, eco-friendly practices, and biodiversity enhancement. The role requires strategic planning, effective team and contract management, and continuous quality improvement.

Main Job Responsibilities:

1. Campus Cleaning Services Management:

• Oversee the daily cleaning operations for academic buildings, administrative offices, common areas, and accommodations.
• Lead in-house janitorial teams and coordinate with cleaning contractors to meet hygiene and presentation standards.
• Manage deep cleaning, disinfection routines, and pest control activities across the campus.
• Ensure proper management of waste collection, sanitary disposal, and recycling initiatives.

2. Landscaping and Grounds Maintenance:

• Supervise in-house gardeners and oversee landscaping contractors to maintain all green areas, including gardens, lawns, trees, and water features.
• Ensure regular lawn mowing, trimming, seasonal planting, weeding, and pest/disease control.
• Monitor and manage irrigation systems to ensure healthy vegetation and minimise water waste.
• Support biodiversity enhancement and promote sustainable landscaping practices.

3. Sustainability & Environmental Initiatives:

• Lead initiatives such as recycling, composting, eco-friendly cleaning solutions, and sustainable landscaping (e.g., drought-tolerant planting).
• Support university environmental goals through green space planning, biodiversity conservation, and low-impact cleaning practices.
• Promote staff and student awareness of green practices within cleaning and landscaping operations.

4. Contract Management & Stakeholder Engagement:

• Ensure outsourced cleaning and landscaping service providers meet all contractual and operational expectations.
• Coordinate procurement processes and evaluate vendor performance regularly.
• Act as a liaison with university stakeholders, responding promptly to service requests, event support, and feedback.
• Participate in campus event preparation and post-event clean-up activities.

Job Requirements:

• Diploma or Degree in Facilities Management, Environmental Science, or a related field.
• Minimum 8 years' experience in managing cleaning and/or landscaping services.
• At least 5 years in a supervisory or managerial role involving both in-house staff and service contractors.
• Experience in campus, hospitality, or large facility environments.
• Strong leadership, people management, and interpersonal skills.
• Knowledge of cleaning procedures, janitorial equipment, chemicals, and landscape maintenance.
• Ability to plan, monitor KPIs, manage contracts, and resolve conflicts.
• Proficiency with CMMS tools such as MaintainX.
• Proactive, organised, and accountable leader.
• Detail-oriented with strong problem-solving skills.
• Strong commitment to service quality and environmental responsibility.
• Availability for emergency response outside of regular working hours (evenings, weekends, or holidays).
• Ability to work in various environmental conditions (indoors/outdoors, confined spaces, heights, etc.).

Desirable Requirements:

• Certificate in Occupational Health & Safety or Green Facilities Management.
• Training in Landscaping or Horticulture.
• Experience in managing green campus initiatives, waste reduction, or biodiversity enhancement.
• Familiarity with eco-friendly cleaning products, native plants, sustainable landscaping methods.
• Understanding of pest control standards and waste management systems.

Please refer to our website for more information about this vacancy: Job Listing - The University of Nottingham - Malaysia Campus

All applications will be treated in strict confidence and only shortlisted candidates will be notified.

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