Facilities Coordinator cum Receptionist

Jones Lang LaSalle Incorporated; Penang; On-site; MYR 25,000 - 45,000; Full time

Job summary

A leading global provider in real estate and investment management is seeking a Facilities Coordinator cum Receptionist to provide exceptional customer service and manage reception duties in Penang. The role involves coordinating meetings, processing service requests, and maintaining office operations to support a thriving work environment. Candidates should possess strong communication and organizational skills, with experience in customer service or office management.

Qualifications

• 2+ years of experience in reception, office administration, or customer service.
• Detail-oriented with excellent organizational skills.
• Ability to prioritize tasks in a fast-paced environment.

Responsibilities

• Welcome visitors and manage the reception area.
• Coordinate meeting room bookings and prepare spaces for meetings.
• Process facilities service requests and coordinate with vendors.

Skills

Customer service

Communication

Organizational abilities

Problem-solving

Education

High school diploma or equivalent

Associate's degree preferred

Tools

MS Office (Word, Excel, Outlook)

Job description

Facilities Coordinator cum Receptionist page is loaded

Facilities Coordinator cum Receptionist

Apply remote type On-site locations Penang, Malaysia time type Full time posted on Posted Yesterday job requisition id REQ431959

JLL empowers you to shape a brighter way.

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Duties and responsibilities

• Welcome visitors, manage reception area, and maintain sign-in procedures while providing exceptional customer service
• Coordinate meeting room bookings and prepare spaces for client and internal meetings
• Coordinate with users to arrange venue set up for functions and events
• Process facilities service requests and coordinate with appropriate vendors or team members
• Manage incoming/outgoing mail, deliveries, and courier services
• Maintain office supply inventory and process ordering requests
• Assist with administrative tasks related to facilities operations
• Support the Assistant Facilities Manager with documentation, record keeping, and reporting

Required Qualifications & Experience

• High school diploma or equivalent; Associate's degree preferred
• 2+ years of experience in reception, office administration, or customer service roles
• Proficiency in MS Office applications (Word, Excel, Outlook)
• Strong verbal and written communication skills
• Detail-oriented with excellent organizational abilities
• Customer service mindset with professional demeanor
• Ability to prioritize tasks in a fast-paced environment
• Self-disciplined and able to work independently
• Candidate with less experience may also be considered

Preferred Skills

• Previous experience in facilities coordination or property management
• Knowledge of building systems and maintenance procedures
• Experience with facilities management software
• Background in the electronics industry or corporate office environments
• Bilingual capabilities (English and Malay)
• Experience coordinating with vendors and service providers
• Strong problem-solving abilities and attention to detail

At JLL, we believe that the most effective teams are built when everyone is empowered to thrive. We support each other's wellbeing and champion inclusivity and belonging across teams. By joining us, you'll be part of a company that chooses to take the more inspiring, innovative, and optimistic path on our journey toward success. Come be a part of shaping the future of facilities management for global clients, and help us continue to set JLL apart through our culture of collaboration, locally and across the globe.

Location:

On-site –Penang, Malaysia

Job Tags:

Hiring

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