Facilities Administrator

JLL; Kuala Lumpur; On-site; MYR 25,000 - 38,000; Full time

Job summary

A leading global provider in real estate services is seeking to hire a Facilities Coordinator in Kuala Lumpur. This role encompasses managing day-to-day office services, onboarding, and vendor relations, in a collaborative and entrepreneurial environment that fosters career growth.

Benefits

Competitive salary and benefits package

Inclusive company culture

Opportunities for career growth

Qualifications

• Strong communication skills needed for engaging with vendors and team.
• Experience in facilities management or related fields is beneficial.
• Ability to manage multiple tasks with attention to detail.

Responsibilities

• Act as the primary contact for employee requests related to office services.
• Coordinate onboarding for new joiners and manage office supplies.
• Ensure compliance with governmental regulations and vendor performance.

Skills

Vendor Management

Communication

Problem-Solving

Team Collaboration

Job description

JLL empowers you to shape a brighter way.

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

About JLL

We’re JLL. We’re a professional services firm specializing in real estate. We help organizations around the world achieve their ambitions by owning, occupying and investing in real estate.

The JLL Network operates across 80 countries, in 280 different offices, with a team of over 77,000 individuals. And we look after a property portfolio of over 4bn square feet, all on behalf of our clients.

If you’re looking to step up your career, JLL is the perfect professional home. At JLL, you’ll have a chance to innovate with the world’s leading businesses, put that expertise into action on landmark projects, and work on game-changing real estate initiatives. You’ll also make long-lasting professional connections through sharing different perspectives, and you’ll be inspired by the best. We’re focused on opportunity and want to help you make the most of yours. Achieve your ambitions – join us at JLL!

What’s your ambition? Is it a big goal or small steps? Professional or personal? We’d like to know, because we make your ambitions our business. And if you have ambitions in property consultancy, helping you achieve them is what we do best.

Accountabilities

• Act as the primary point of contact for day-to-day employee requests related to facilities, office services, and onboarding.
• Support onboarding for new joiners by preparing IT equipment and orientation materials.
• Maintain the general upkeep of the LinkedIn work space suite within the serviced office
• Coordinate with building management for any maintenance, repairs, or compliance-related tasks.
• Shipping & receiving managed by JLL staff. Logistics company shipping fees are billed to client directly.
• Receive, inform and guide visitors including co-ordination with client employees.
• To ensure all office supplies are fully stocked at all times and managing of daily lunch.
• Manage relationships with external vendors for cleaning, maintenance, pantry supplies, and other office services.
• Negotiate and monitor service contracts to ensure vendor performance and compliance with LinkedIn and regulatory standards.
• Provide assistance in general administrative activities and any other duties as assigned by Facilities Management team
• Collaborate with internal teams and external vendors to organize events, ensuring proper setup and seamless execution.
• Participate as a team member in responses to emergency situations for facilities matters and to participate and lead the office in the periodic building fire evacuation drill.
• Manage invoices, ensure commitment & payment records are maintained and that payments are received by vendors.
• Directing first-line complaints in regards to soft services to Facilities Management team
• Ensure compliance with all governmental regulations on behalf of the client.
• Ensure effective completion of all incident reports.
• Assist FM on generating PO and Goods receiving, track purchase orders ensuring records are up to date.
• Ensure compliance with Jones Lang LaSalle minimum audit standards.
• Manage end user expectations and requirement.
• Provide assistance to users as and when required

What you can expect from us

You’ll join an entrepreneurial, inclusive culture. One where we succeed together – across the desk and around the globe. Where like-minded people work naturally together to achieve great things.

Our Total Rewards program reflects our commitment to helping you achieve your ambitions in career, recognition, wellbeing, benefits and pay. We’ll offer you a competitive salary and benefits package.

Join us to develop your strengths and enjoy a fulfilling career full of varied experiences. Keep those ambitions in sights and imagine where JLL can take you..

Location:

On-site –Kuala Lumpur, Malaysia

JLL Privacy Notice

JLL, together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement .

For additional details please see our career site pages for each country.