Facilities Administrator

JLL; Bandar Baru Bangi; On-site; MYR 30,000 - 50,000; Full time

Job summary

A global real estate services firm is seeking a Facilities Administrator to provide onsite support and manage client relationships. The role involves ensuring health and safety, performing site inspections, and engaging with vendors. Ideal candidates will have experience in facilities or property management and a passion for customer service. Join us to advance your career in a supportive and dynamic environment.

Benefits

Total Rewards Program

Competitive pay

Benefits package

Qualifications

• Prior experience in facilities, property management, or hospitality.
• Understanding of local occupational health and safety requirements.
• Knowledge in property systems.

Responsibilities

• Provide onsite support for facilities-related activities.
• Conduct routine site inspections to ensure compliance with processes.
• Engage effectively with clients and vendors for seamless service delivery.

Skills

Customer service

Vendor management

Occupational health and safety

Job description

Job Description

Facilities Administrator

Integrated Facilities Management

What this job involves:

• Providing onsite support
• You will be the upper facilities management’s trusted right hand on all facilities-related activities. You’ll do this by performing routine site inspections to ensure all building processes and best practices are implemented and maintained.
• Where can processes be improved? How can we save costs? These are questions that will be at the forefront of the team’s thinking. You, too, will always have an eye on this, contributing suggestions as they arise.
• You’ll also lend the team a big hand by providing admin support including front desk duties, basic housekeeping and appointment coordination. Also part of your job scope is to hit key performance indicators and meet service level agreements.

Meeting the clients’ facilities needs

At JLL, we put client satisfaction at the front and centre of everything we do. If you share our values, we will be more than happy to work with you. In this role, you’ll be responsible for working closely with clients and suppliers onsite to identify their facility-related enquiries and requirements. Your planning and budgeting skills will also be vital to the job, as you’ll take part in the procurement of vendors and services from time to time.

Making everyone safe and risk-free

Do you value workplace safety? If so, you’ll be a perfect fit for the job. In this role, you will ensure everyone’s health and safety by keeping safe workplace procedures in place and order. You’ll also be expected to carry out these procedures, as needed.

At the same time, this role puts you on the first line of defence against risks. As such, you will help implement and manage risk management programs, disaster recovery and business continuity plans. You’ll also be expected to follow escalation and incident reporting procedures, and comply with the firm’s guidelines and strategies.

Sound like you? To apply, you need to be a:

• Passion for service
• Do you have prior experience in facilities, property management, hospitality or related fields? Do you understand local occupational health and safety requirements, critical facilities, and vendor management? Are you knowledgeable in property systems? If yes, you are what we’re looking for!

Team player

JLL’s excellence is driven by teamwork—a core value we want you to embody. As facilities coordinator, support your team and work well with others to achieve targets. Demonstrate a proven track record of flawless project execution, following company standards and procedures. Practice our ‘I am JLL’ core behaviours.

Client-focused enthusiast

Engage effectively with clients and vendors to deliver efficient services. Address conflicts and conflicting priorities professionally. Be an excellent, resilient communicator who maintains a positive attitude with clients, even in challenging situations.

What we can do for you:

At JLL, we support your growth to become the best version of yourself by helping you realize your full potential in an entrepreneurial and inclusive environment. Our Total Rewards Program, competitive pay, and benefits package are designed to empower your ambitions.

Apply today!