Facilities Admin (HQ), Mont Kiara

Sepadu Group; Kuala Lumpur; On-site; MYR 30,000 - 45,000; Full time

Job summary

A facilities management company in Kuala Lumpur is seeking a Facilities Admin to provide operational support and coordinate vendor relations. The role involves maintaining documentation, handling procurement tasks, and assisting internal stakeholders. The ideal candidate has a relevant degree and strong communication skills, with opportunities for fresh graduates. Competitive salary and comprehensive benefits are offered.

Qualifications

• Bachelor's degree in Building Services, Estate Management, or any related field.
• Minimum 1-2 years of experience in facility administration or a similar role.
• Fresh graduates are welcome to apply.
• Strong organizational and communication skills.
• Proficient in Microsoft Office (Word, Excel, Outlook).
• Ability to multitask and work independently.

Responsibilities

• Provide administrative support for daily operational activities.
• Coordinate with internal departments for task completion.
• Handle vendor registration and procurement activities.
• Act as the first point of contact for internal inquiries.

Skills

Organizational skills

Communication skills

Microsoft Office proficiency

Ability to multitask

Education

Bachelor’s degree in Building Services or related field

Tools

CMMS

Google Drive

Job description

Job Title: Facilities Admin
Report To: Facilities Executive
Department: Facility Management
Location: Kuala Lumpur
Job Type: Full Time

Job Summary:

The Facilities Admin is responsible for providing administrative and operational support to ensure the smooth running of daily facility operations. This role focuses on coordinating vendor registration, procurement activities, maintenance documentation, and communication with service providers to maintain an efficient and well-managed facility environment.

Key Responsibilities:

1. Facility Administration & Operations Support

• Provide administrative and coordination support for daily operational activities.
• Maintain accurate records, documentation, and reports related to facility operations and services.
• Coordinate with internal departments and service providers to ensure timely task completion.
• Support the Facilities Manager in monitoring ongoing projects and operational tasks.

2. Vendor & Procurement Management

• Handle vendor registration and maintain updated vendor information in the system.
• Assist in the procurement of facility-related goods and services in accordance with company procedures.
• Coordinate with vendors and service providers for quotations, purchase orders, and service delivery.
• Track and monitor contract renewals and performance of service providers.

3. Customer Support & Communication

• Act as the first point of contact for internal inquiries related to facility operations.
• Provide support and assistance to staff on operational requests or administrative issues.
• Communicate clearly and professionally with internal stakeholders and vendors.

Qualifications & Requirements:

• Bachelor’s degree in Building Services, Estate Management, or any related field.
• Minimum 1-2 years of experience in facility administration or a similar role.
• Fresh graduates are welcome to apply.
• Strong organizational and communication skills.
• Proficient in Microsoft Office (Word, Excel, Outlook), CMMS, and Google Drive.
• Ability to multitask and work independently in a fast-paced environment.

This job advertisement is not intended to be an exhaustive list of all duties and responsibilities of the position. The employee may be required to perform other duties as assigned.