Facilities Admin (HQ), Mont Kiara

Sepadu; Kuala Lumpur; On-site; MYR 100,000 - 150,000; Full time

Job summary

A facility management company in Kuala Lumpur is seeking a Facilities Admin to provide administrative and operational support for daily facility operations. The role involves coordinating vendor registration, procurement activities, and maintaining documentation to ensure an efficient facility environment. Candidates should have a relevant bachelor’s degree and strong organizational skills. Fresh graduates are welcome to apply.

Qualifications

• Minimum 1-2 years of experience in facility administration or a similar role.
• Fresh graduates are welcome to apply.
• Ability to work independently in a fast-paced environment.

Responsibilities

• Provide administrative support for daily operational activities.
• Maintain accurate records and reports related to facility operations.
• Coordinate with vendors for quotations and purchase orders.

Skills

Organizational skills

Communication skills

Proficient in Microsoft Office

Ability to multitask

Education

Bachelor’s degree in Building Services or related field

Tools

Microsoft Office

CMMS

Google Drive

Job description

Job Title: Facilities Admin

Report To: Facilities Executive

Department: Facility Management

Location: Kuala Lumpur

Job Type: Full Time

Job Summary: The Facilities Admin is responsible for providing administrative and operational support to ensure the smooth running of daily facility operations. This role focuses on coordinating vendor registration, procurement activities, maintenance documentation, and communication with service providers to maintain an efficient and well-managed facility environment.

Key Responsibilities:

• Facility Administration & Operations Support: Provide administrative and coordination support for daily operational activities.
• Facility Administration & Operations Support: Maintain accurate records, documentation, and reports related to facility operations and services.
• Facility Administration & Operations Support: Coordinate with internal departments and service providers to ensure timely task completion.
• Facility Administration & Operations Support: Support the Facilities Manager in monitoring ongoing projects and operational tasks.

Vendor & Procurement Management:

• Handle vendor registration and maintain updated vendor information in the system.
• Assist in the procurement of facility-related goods and services in accordance with company procedures.
• Coordinate with vendors and service providers for quotations, purchase orders, and service delivery.
• Track and monitor contract renewals and performance of service providers.

Customer Support & Communication:

• Act as the first point of contact for internal inquiries related to facility operations.
• Provide support and assistance to staff on operational requests or administrative issues.
• Communicate clearly and professionally with internal stakeholders and vendors.

Qualifications & Requirements:

• Bachelor’s degree in Building Services, Estate Management, or any related field.
• Minimum 1-2 years of experience in facility administration or a similar role.
• Fresh graduates are welcome to apply.
• Strong organizational and communication skills.
• Proficient in Microsoft Office (Word, Excel, Outlook), CMMS, and Google Drive.
• Ability to multitask and work independently in a fast-paced environment.

This job advertisement is not intended to be an exhaustive list of all duties and responsibilities of the position. The employee may be required to perform other duties as assigned.