Expense Operations Coordinator

Firewood Marketing, Inc.; Kuala Lumpur; On-site; MYR 36,000 - 60,000; Full time

Job summary

Firewood Marketing, Inc. is seeking a skilled Expense Operations Coordinator to oversee and improve expense processes within the company. The successful candidate will ensure compliance and accuracy in expense reporting, assist in audits, support staff training on procedures, and identify efficiencies. Ideal candidates will have at least 3 years of experience and a relevant degree. This role offers a chance to join a dynamic team focused on innovation and efficiency.

Qualifications

• At least 3 years of experience in a similar role.
• Proven experience in expense management or financial operations.
• Ability to work independently and collaboratively.

Responsibilities

• Process and review employee expense reports for accuracy and compliance.
• Collaborate with finance and accounting teams for expense reconciliation.
• Assist in audits and compliance reviews.

Skills

Attention to detail

Organizational skills

Communication

Problem-solving

Education

Bachelor’s degree in Finance, Business, or Accounting

Tools

MS Office

Expense management software

Job description

Please note that we will never request payment or bank account information at any stage of the recruitment process. As we continue to grow our teams, we urge you to be cautious of fraudulent job postings or recruitment activities that misuse our company name and information. Please protect your personal information during any recruitment process. While Monks may contact potential candidates via LinkedIn, all applications must be submitted through our official website (monks.com/careers ).

About the Role

Monks is hiring for a Expense Operations Coordinator. This role is responsible for managing and optimizing the company's expense processes, ensuring accuracy, compliance, and efficiency. They handle expense reporting, coordinate with departments, and implement policies to support financial integrity.

Responsibilities:

• Process and review employee expense reports for accuracy and compliance
• Ensure timely and proper documentation submission for corporate credit card and expense reimbursement
• Monitor expense policies and recommend improvements
• Collaborate with finance and accounting teams for expense reconciliation
• Maintain expense records and documentation
• Assist in audits and compliance reviews
• Provide support and training to employees on expense procedures
• Identify cost-saving opportunities and process efficiencies
• Assist in review and processing of vendor invoices, ensuring compliance with internal policies and procedures
• Assist in payment runs (ACH, wires, international transfers) in a timely manner
• Maintain and update vendor records, respond to inquiries, and resolve payment issues or discrepancies
• Support month-end close process by ensuring all AP transactions are recorded accurately and on time

About You

The essentials:

• You have at least 3 years of experience working in similiar role
• Bachelor’s degree in Finance, Business, or Accounting
• Proven experience in expense management or financial operations
• Strong attention to detail and organizational skills
• Proficiency in expense management software and MS Office
• Excellent communication and problem-solving skills
• Ability to work independently and collaboratively

Not a must, but a plus:

• Experience in Ryodo and Netsuite
  
  
  
  

#LI-WT1

About Monks

Monks is the global, purely digital, unitary operating brand of S4Capital plc. With a legacy of innovation and specialized expertise, Monks combines an extraordinary range of global marketing and technology services to accelerate business possibilities and redefine how brands and businesses interact with the world. Its integration of systems and workflows delivers unfettered content production, scaled experiences, enterprise-grade technology and data science fueled by AI—managed by the industry’s best and most diverse digital talent—to help the world’s trailblazing companies outmaneuver and outpace their competition.

Monks was named a Contender in The Forrester Wave: Global Marketing Services. It has remained a constant presence on Adweek’s Fastest Growing lists (2019-23), ranks among Cannes Lions' Top 10 Creative Companies (2022-23) and is the only partner to have been placed in AdExchanger’s Programmatic Power Players list every year (2020-24). In addition to being named Adweek’s first AI Agency of the Year (2023), Monks has been recognized by Business Intelligence in its 2024 Excellence in Artificial Intelligence Awards program in three categories: the Individual category, Organizational Winner in AI Strategic Planning and AI Product for its service Monks.Flow. Monks has also garnered the title of Webby Production Company of the Year (2021-24), won a record number of FWAs and has earned a spot on Newsweek’s Top 100 Global Most Loved Workplaces 2023.

We are an equal-opportunity employer committed to building a respectful and empowering work environment for all people to freely express themselves amongst colleagues who embrace diversity in all respects. Including fresh voices and unique points of view in all aspects of our business not only creates an environment where we can all grow and thrive but also increases our potential to produce work that better represents—and resonates with—the world around us.

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