EXECUTIVE/ SENIOR EXECUTIVE, SALES ADMIN

Senibong Cove Development; Johor Bahru; On-site; MYR 30,000 - 60,000; Full time

Job summary

An established industry player is seeking a dedicated Sales Admin Executive to manage documentation and ensure compliance in the property development sector. This role involves coordinating with various stakeholders, maintaining up-to-date records in property software, and ensuring timely execution of agreements. The ideal candidate will possess strong interpersonal skills and a background in sales administration or credit control. Join a dynamic team where your contributions will be valued, and enjoy a structured work environment with opportunities for growth and development.

Qualifications

• 3-5 years of experience in sales admin or related field in property development.
• Possess a relevant educational qualification in Business Studies.

Responsibilities

• Manage sales admin documentation and ensure compliance with procedures.
• Coordinate with sales agents, purchasers, and financial institutions.

Skills

Sales Administration

Interpersonal Skills

Communication Skills

Credit Control

Education

Certificate/Diploma/Degree in Business Studies

Tools

IFCA software

MS Office applications

Job description

EXECUTIVE/ SENIOR EXECUTIVE, SALES ADMIN

• Responsible for sales admin documentation, Sale and Purchase Agreement (“SPA”), loan documentation, billings by ensuring the procedures and performances are in order and in compliance with procedures and policies in the areas of credit control, sub-sale matters, refinancing, utilities, vacant possession and transfer of titles.
• Ensure data has up to date records in property software system by maintaining appropriate filing system of purchasers’ records, collections and documentations as per SOP compliance.
• To perform all relevant liaison and coordination with sales agents, purchasers, solicitors, bankers and interdepartmental to ensure timely execution of Sale & Purchase Agreement and Loan Agreement.
• To attend to execution of SPA and loan documentation, issuance of letter of undertaking to end-financiers and day to day credit and administration job function/correspondences/activities.
• Ensuring that the correct procedures and timely processing of documents are carried out on time pertaining to the execution of SPA, reminders and billings.
• To assist and review end-financier administrative paperwork and any other documentation compilation related to conveyancing matters.
• To monitor the progressive billings, reminders and notice of termination to purchasers/end-financiers in accordance to the terms and conditions of the SPA.
• To ensure timely billings and collection of progressive billings and proper handling of loan documentation.
• Ensure the application/renewal of Developers’ License and Advertising Permits and/or other relevant permits required in the course of marketing and sales are valid at all times.
• Assist in project launches and other related events when required.
• Any other duties/task assigned by the superior from time to time.

Job Requirement:

• Possess Certificate/Diploma/Degree in Business Studies or Business Administration
• At least 3 to 5 years of working experience preferably in sales admin/credit admin/conveyancing or related field in property development industry.
• Knowledge of Sales Administration and IFCA software, MS Office applications.
• Pleasant personality, independent, hardworking and energetic person with good interpersonal and communication skills
• Standard 5 Working Days (Monday-Friday / 08.30AM-05.30PM)
• Able to work on weekends, public holidays if REQUIRED and will be compensated.
• Willing to work on rotation basis, to perform other ad-hoc tasks if required by Management