Executive/ Senior Executive (Risk Management Institute)

NATIONAL UNIVERSITY OF SINGAPORE; Pasir Panjang; On-site; MYR 100,000 - 150,000; Full time

Job summary

A premier educational institution in Negeri Sembilan is seeking an Executive/Senior Executive to manage office operations, support the Master of Science in Financial Engineering programme, and assist with administrative duties for the director. The role requires a recognized Diploma or Degree with at least 2 years of experience, strong organizational skills, and proficiency in Microsoft Office.

Qualifications

• At least 2 years of relevant working experience.
• Understand HR matters is a plus.
• Entry-level candidates are welcome to apply.

Responsibilities

• Assist in procurement needs of the research institute.
• Support the Master of Science in Financial Engineering programme.
• Manage director’s calendar, emails, meetings, and appointments.

Skills

Microsoft Office (Word, Excel, PowerPoint)

Interpersonal communication

Problem-solving

Organizational skills

Education

Diploma / Degree

Job description

Interested applicants are invited to apply directly at the NUS Career Portal

Your application will be processed only if you apply via NUS Career Portal

We regret that only shortlisted candidates will be notified.

About RMI

Risk Management Institute (RMI) aims to be a world-class centre in risk management through research, education and training. It strives to become a locally, regional and globally recognized knowledge center in financial risk management where scholars, regulators, and industry professionals gather to advance cutting edge knowledge that has immediate relevance to the financial system.

We are currently looking for an Executive/ Senior Executive to ensure that the department's operational demands are met. He/she will provide general support in admin/HR & building facilities, procurement, programme support, and PA duties.

Job Description

Office & facilities management (35%)

• Assist in procurement needs of the research institute and staff by working with procurement business partners
• Assist in HR matters (recruitment, appointment/re-appointment, on-boarding/off-boarding) of research/adjuncts/administrative staff by working with the respective hiring teams and HR business partners
• Assist in financial matters (i.e. Asset management, etc.) with finance business partners
• Coordinate and assist in the HR appointments/administrative matters of academic visitors, visiting professors and interns by working with HR business partner
• Provide administrative support for research seminars, conferences, pedagogical talks, and other events and ad-hoc administrative/HR matters of the research institute
• Provide general office administrative support and building facilities management
• Maintain order supplies and handle general office tasks.
• Any other ad-hoc tasks as assigned by reporting manager

Programme support (35%)

• Assist with administrative duties for the Master of Science in Financial Engineering (MFE) programme team, including but not limited to – Checking of student records, documentation, providing support at events/exams, coordination with Procurement, HR, Finance offices, liaison with students and lecturers on administrative matters
• Assist in financial matters, e.g., payments
• Provide general administrative support to the tea

PA duties (30%)
• Managing director’s calendar, emails, meetings and appointments
• Process claims and expense reports and maintain accurate financial records
• Organize and coordinate events, seminars and conferences
• Uphold confidentiality and manage sensitive information with discretion

Requirements

• Recognised Diploma / Degree with at least 2 years of relevant working experience
• Decent understanding and working knowledge of HR matters is a plus
• Proficient in the use of Microsoft Office (Word, Excel, PowerPoint, etc.)
• Knowledge of good office practices, procedures, IT savvy, and equipment
• Meticulous, proactive, a high level of integrity, and organized mindset is essential
• Ability to multi-task and work within given timeline
• Ability to independently analyze issues and problem-solve when needed
• Good interpersonal and effective communication (verbal and writing) skills are essential
• Entry-level candidates are welcome to apply