Executive/Senior Executive - Portfolio Reporting

MR DIY International; Seri Kembangan; On-site; MYR 60,000 - 90,000; Full time

Job summary

MR DIY International is seeking a Portfolio Management Reporting professional to support governance, reporting, and oversight of our project portfolio. You will consolidate project data, deliver timely insights, and enable informed decisions to drive portfolio delivery across the organization.

You'll work with project managers and senior leaders to produce dashboards and reports, monitor KPIs, and uphold portfolio standards.

Qualifications

• 3–5 years in project management, PMO, or portfolio management
• Experience preparing executive-level portfolio reports and dashboards
• Strong knowledge of project governance and PMO practices
• Familiarity with enterprise systems and cross-functional integration
• Experience tracking benefits realization and business outcomes
• Ability to coordinate multiple initiatives and manage priorities
• Proficiency in Excel and PowerPoint; knowledge of Power BI or similar tools

Responsibilities

• Consolidate project status updates across the portfolio
• Prepare weekly, monthly, and executive portfolio reports
• Monitor portfolio KPIs: status, milestones, budget, schedule, resources, risk
• Identify trends, risks, bottlenecks, and improvement opportunities
• Maintain governance records and project documentation
• Coordinate portfolio update meetings and reviews
• Develop and present portfolio materials for leadership

Skills

Portfolio reporting

PMO experience

Portfolio management

Business analysis

Cross-functional collaboration

Executive storytelling

Excel

PowerPoint

Power BI

Microsoft Excel

Project management software

Education

Bachelor's degree

Tools

Power BI

Microsoft Excel

Project management software

Job description

Role Overview

The Portfolio Management Reporting role supports the governance, reporting, and oversight of the organization's project portfolio. The incumbent is responsible for consolidating project information, maintaining portfolio reporting, monitoring project performance, and ensuring adherence to project governance standards.

Working closely with project managers, business stakeholders, and leadership teams, this role provides timely and accurate portfolio insights that enable informed decision-making, effective prioritization, and successful portfolio delivery.

Key Responsibilities

Portfolio Reporting & Analytics

• Consolidate project status updates across the project portfolio.
• Prepare weekly, monthly, and executive portfolio reports and dashboards.
• Monitor portfolio KPIs, including project status, milestones, budget, schedule, resource utilization, and risk exposure.
• Analyze portfolio data to identify trends, risks, bottlenecks, and opportunities for improvement.
• Ensure portfolio information is accurate, complete, and up to date.

Portfolio Governance

• Support the implementation and maintenance of project governance processes.
• Monitor compliance with project management standards, templates, and reporting requirements.
• Coordinate periodic portfolio update meetings and project reviews
• Maintain project documentation, approvals, and governance records.
• Escalate reporting inconsistencies or governance issues where appropriate.

Portfolio Coordination

• Maintain the portfolio roadmap and project pipeline.
• Track project dependencies, milestones, risks, and issues across multiple initiatives.
• Coordinate with project managers and functional teams to obtain timely project updates.
• Assist in portfolio prioritization and planning activities.

Stakeholder Communication

• Prepare presentation materials for portfolio update meetings and executive committees.
• Communicate portfolio performance and reporting outcomes to relevant stakeholders.
• Support leadership by providing accurate information for strategic decision-making.

Process Improvement

• Recommend improvements to portfolio reporting processes and governance practices.
• Maintain reporting templates, dashboards, and project management documentation.
• Support the continuous enhancement of portfolio management methodologies and tools.

Qualifications & Skills

• Bachelor's degree in Business Administration, Project Management, Information Technology, Engineering, Finance, or a related field.
• 3–5 years of experience in project management, PMO, portfolio management, business analysis, or a related role, preferably within a digital transformation or technology-driven environment.
• Proven experience preparing executive-level portfolio reports, dashboards, and presentations for senior leadership.
• Strong understanding of project governance, portfolio management frameworks, and PMO best practices.
• Familiarity with enterprise system landscapes and an understanding of how business processes, applications, and technology platforms integrate across the organization.
• Experience tracking and monitoring benefits realization, ensuring projects deliver measurable business outcomes and align with strategic objectives.
• Demonstrated ability to coordinate multiple concurrent initiatives, manage competing priorities, and work effectively with cross-functional stakeholders.
• Advanced proficiency in Microsoft Excel and PowerPoint, with demonstrated experience developing executive dashboards, portfolio reports, financial analyses, and presentation materials for senior leadership. Experience with Power BI or other data visualization tools is an advantage.
• English and Bahasa Malaysia; proficiency in Chinese is an added advantage.

At MR DIY International, we're more than a global home improvement brand, we're a catalyst for ambitious talent ready to grow beyond borders.

With over 5,000+ stores across 15 countries globally, we offer unmatched international exposure to those looking to build a meaningful, global career.

From retail operations and merchandising to strategy, tech, and supply chain. Your work here shapes how millions of customers shop every day.

Our Culture Is Built On GIVE

• Growth: Rapid development opportunities at every stage of your journey.
• International Exposure: Cross-border collaborations and secondments.
• Value Creation: Real ownership, real impact.
• Empowerment: A culture that trusts you to lead and innovate.

If you're driven, adaptable, and eager to be part of a high-impact team, MR DIY International is where you build, lead, and thrive.