Executive / Senior Executive, Payroll

Innoquest Pathology; Selangor; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading company in diagnostic laboratory services seeks a Payroll and HR Administrator to manage payroll and HR operations. This role includes overseeing payroll compliance, preparing HR-related documentation, and supporting onboarding processes. Candidates should possess a degree in business or HR and have relevant experience in payroll and HR operations. Join a reputable company dedicated to providing excellent diagnostic services across Malaysia.

Qualifications

• Minimum 2 years of experience in payroll and HR operations.
• Good understanding of Employment Law related to payroll.
• Proficient in navigating payroll systems.

Responsibilities

• Support payroll administration and maintain payroll schedules.
• Assist in HR processes including onboarding and benefits.
• Prepare and submit annual tax returns and payroll reports.

Skills

Attention to detail

Communication

Customer-focused

Education

Bachelor’s degree in business administration or Human Resources Management

Tools

Microsoft Excel

Microsoft Word

Job description

Support payroll administration, including monthly payroll, overtime & on-call processing, ad hoc payments, fund request, other remunerations, and annual activities.

Maintain payroll schedules, SOPs, policies and procedures.

Process payroll accurately and promptly in compliance with relevant regulations.

Assist in the preparation of payroll reports, tax filings, and other payroll-related documentation.

HR Administration:

Prepare HR-related letters and update letter templates regularly to reflect changes in HR policies and statutory requirements. Provide feedback as needed to ensure templates are kept current.

Ensure that leave and benefits are processed accurately and in compliance with company policies and regulations.

Support employees’ onboarding, probation, confirmation, movements and offboarding process.

Maintain and update HR software with precise and current employee information, ensuring data integrity and accessibility.

Support employee’s or stakeholder’s queries from time to time.

Work closely with the admin team to support office management duties.

Annual Activities:

Prepare and submit annual tax returns (Form EA) to the IRB for all employees.

Issue Form E to employees for their income tax filing purposes.

Review and update employee benefits packages as necessary.

Ensure that benefits comply with regulatory requirements and are competitive in the market.

Prepare for and participate in internal and external audits of payroll processes and data.

Ensure that all payroll-related documents and records are in order for audit purposes.

Others

Participate in HR related projects and process improvements to enhance efficiency and effectiveness.

Plan and coordinate staff training when necessary.

Support ad hoc projects when required.

Requirements:

Bachelor’s degree in business administration, Human Resources Management, or equivalent.

Minimum 2 years of working experience in payroll and HR operations.

Good understanding of Employment Law related to payroll (Public Holidays, overtime payouts, and statutory regulations).

Experience in navigating payroll systems.

Proficiency in Microsoft Office, particularly Excel and Word, is a must.

Meticulous, structured, and reliable.

A team player with a customer-focused attitude.

Unlock job insights

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Your application will include the following questions:

Which of the following statements best describes your right to work in Malaysia? What's your expected monthly basic salary? Which of the following types of qualifications do you have? How many years of payroll experience do you have? Which of the following Microsoft Office products are you experienced with? How many years' experience do you have in industrial relations & employment law?

Innoquest Pathology, formerly known as Gribbles Pathology, started operations in Malaysia in 1996 and is now the largest private provider of diagnostic laboratory services in the country. Headquartered in Petaling Jaya, we employ over 700 staff nationwide and have an established network of over 85 electronically-linked pathology facilities throughout Peninsular Malaysia, Sabah and Sarawak.

Currently, Innoquest Pathology performs over 4 million patient episodes per year. It provides multidisciplinary diagnostic testing to over 10,000 Medical Practitioners, Hospitals and Corporate Clients.

Supported by a deep bench of industry expertise and our groundbreaking technology, Innoquest is proud to serve clinicians, hospitals, medical centres and their patients through the deployment of advanced diagnostic testing methods and technology. Our extensive laboratory network offers a wide range of in-vitro diagnostic (“IVD”) tests across laboratory medicine to help detect diseases or conditions and monitor a person’s health.

Innoquest Pathology is Malaysia's ONLY multidisciplinary clinical laboratory to hold both College of American Pathology (CAP) and MS ISO15189 accreditations, reinforcing its best-in-class standards, services, and laboratory practices. Moving forward, this gives the diagnostics company a greater opportunity to strengthen its global presence as a centre of excellence in testing.

Innoquest Pathology, formerly known as Gribbles Pathology, started operations in Malaysia in 1996 and is now the largest private provider of diagnostic laboratory services in the country. Headquartered in Petaling Jaya, we employ over 700 staff nationwide and have an established network of over 85 electronically-linked pathology facilities throughout Peninsular Malaysia, Sabah and Sarawak.

Currently, Innoquest Pathology performs over 4 million patient episodes per year. It provides multidisciplinary diagnostic testing to over 10,000 Medical Practitioners, Hospitals and Corporate Clients.

Supported by a deep bench of industry expertise and our groundbreaking technology, Innoquest is proud to serve clinicians, hospitals, medical centres and their patients through the deployment of advanced diagnostic testing methods and technology. Our extensive laboratory network offers a wide range of in-vitro diagnostic (“IVD”) tests across laboratory medicine to help detect diseases or conditions and monitor a person’s health.

Innoquest Pathology is Malaysia's ONLY multidisciplinary clinical laboratory to hold both College of American Pathology (CAP) and MS ISO15189 accreditations, reinforcing its best-in-class standards, services, and laboratory practices. Moving forward, this gives the diagnostics company a greater opportunity to strengthen its global presence as a centre of excellence in testing.