Executive / Senior Executive, Group Managing Director Office

Ann Joo Group; Selangor; On-site; MYR 150,000 - 200,000; Full time

Job summary

A leading company in Malaysia is seeking an Executive/Senior Executive to provide vital secretarial and administrative support. The successful candidate will coordinate projects, manage communications, and assist with maintaining office efficiency. This full-time position requires a degree in Business Administration and fluency in both English and Mandarin.

Qualifications

• 2-5 years of experience in administrative roles preferred.
• Skills in script writing and translation are an advantage.
• Fluency in English and Mandarin, both spoken and written.

Responsibilities

• Coordinate with project teams and manage stakeholder relationships.
• Assist with market research and monitor industry trends.
• Maintain the director's calendar and handle sensitive information.

Skills

Interpersonal Skills

Attention to Detail

Communication

Translation

Education

Degree in Business Administration or related field

Job description

About the role

We are seeking a Executive / Senior Executive to join our team at Ann Joo Resources Berhad in Petaling Jaya (near Sunway City area). This is a full-time, permanent position that will play a vital secretarial and administrative support role within our organization.

Responsibilities

• Assist in coordinating with project teams and stakeholders, supporting the initiation, planning, and execution of assigned projects.
• Help conduct market research, analyze industry trends, monitor benchmarks, and identify opportunities to reduce costs and improve efficiency.
• Assist with specialized and confidential projects, along with other tasks that help keep the office running smoothly.
• Help manage office tasks, ensuring project and procurement documents and reports are organized and up-to-date.
• Assist in building and maintaining strong relationships with internal and external stakeholders to promote effective communication.
• Help manage the director’s calendar and correspondence, ensuring all commitments are well-organized.
• Professionally screen calls, take messages, and ensure queries and requests are handled promptly and efficiently.
• Assist in organizing meetings, making travel arrangements, and supporting event planning as needed.
• Handle sensitive information with care and maintain confidentiality at all times.
• Ensure the director’s messages are clearly communicated to the appropriate people for follow-up and action.

Qualifications

• Candidate must possess at least aDegreein Business Administration, Secretarial Administration, Human Resources Management, International Business Management, Corporate Communications, Mass Communications, Public Relations, or a related field.
• 2-5 years of relevant experience is preferred, particularly in secretarial administration, office management, stakeholder management, administrative tasks, internal and/or external communication, etc.
• Skills in script writing, essay writing, memo writing, and translation will be an added advantage.
• Proficiency in English and Mandarin (both spoken and written) is required, due to the need to communicate with Chinese stakeholders and the translation work involved.
• Meticulous todetails.
• Good interpersonal skills, with ability towork with people at all levels.