EXECUTIVE - SECRETARIAL & GENERAL ADMIN.

UACJ FOIL MALAYSIA SDN BHD; Pasir Gudang; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading manufacturing company in Malaysia is looking for an Executive in Secretarial & General Administration. The ideal candidate will support the Managing Director, ensure compliance with regulatory bodies, manage board meetings, and handle confidential information. A minimum of 4-5 years in a similar role, along with proficiency in English and Malay, is required. This role offers the opportunity to engage with various stakeholders and assist Japanese expatriates with necessary support.

Qualifications

• At least 4‑5 years of working experience in a related role.
• Ability to manage multiple tasks simultaneously and meet deadlines.
• Experience in communicating with all levels within an organization.

Responsibilities

• Support the Managing Director office by handling inquiries.
• Manage compliance with regulatory bodies and government authorities.
• Organize and manage board meetings and related documentation.

Skills

Attention to detail

Organisational skills

Time-management

Effective communication

Interpersonal abilities

Proficiency in English

Proficiency in Malay

Knowledge of Japanese

Job description

Executive - Secretarial & General Administration

This role reports to the Managing Director and is responsible for daily support of secretarial, administrative, corporate governance and regulatory compliance functions. The role assists senior team members and manages board meetings, regulatory & shareholder communications, and legal documentations.

Responsibilities

• Support the Managing Director office by handling internal and external inquiries.
• Liaise and manage compliance with regulatory bodies and government authorities on licensing, building taxation, shareholding, etc.
• Manage corporate guidelines, governance support and compliance with relevant laws and regulations.
• Maintain accurate and up-to-date corporate records, including registers of directors and shareholders.
• Collaborate with internal departments and external parties to ensure compliance with company policies, processes and documents control protocol.
• Manage and organize board meetings, including preparing board materials and relevant documents in advance.
• Liaise and coordinate follow‑up actions on board decisions and resolutions.
• Implement administrative policies and procedures and document control protocol.
• Organise and manage renewal of corporate documents, licenses and agreements systematically.
• Handle sensitive & confidential information with discretion.
• Translate corporate correspondences, memoranda & presentations including drafting & translating from English to Malay and vice versa.
• Provide support to Japanese expatriates in accommodation, utilities and other assistance as required.

Qualifications

• At least 4‑5 years of working experience in a related role.
• Strong attention to detail, excellent organisational and time‑management skills.
• Ability to manage multiple tasks simultaneously, set priorities and meet deadlines.
• Effective communication and interpersonal abilities; able to communicate with all levels.
• Proficiency in English & Malay, written & spoken; knowledge of Japanese is an advantage.
• Ability to work independently with minimal supervision and handle sensitive, confidential information with discretion.

Company

United Aluminium Company of Japan (UACJ) is a leading manufacturer of aluminium products with the third largest production capacity of rolled aluminium products worldwide. The company also produces copper, tin, lead and other metal foils for lithium‑ion batteries and various industrial applications.

Industry & Size

Manufacturing, Transport & Logistics – 101‑1,000 employees.