Executive (Project coordinator, Admin & Accounts)

Pestec International Berhad; Kuala Lumpur; On-site; MYR 150,000 - 200,000; Full time

Job summary

A leading company in the electrical power technology sector is seeking a skilled Project Coordinator to manage office operations, finance tasks, and project documentation. The role requires strong organizational and communication skills, along with proficiency in accounting software. Candidates should possess a diploma or bachelor’s degree in business administration or related fields and have relevant experience.

Qualifications

• 2–5 years of experience in a similar role.
• Hands-on experience in project coordination and office administration.
• Understanding of invoicing, bookkeeping, and reconciliation.

Responsibilities

• Handle daily office operations including front desk tasks and supplies management.
• Assist in maintaining office infrastructure and managing vendor visits.
• Prepare and verify bills, vendor invoices, and payment vouchers.

Skills

Communication

Multi-tasking

Organization

Education

Diploma / Bachelor’s degree in Business Administration, Accounting, Finance

Tools

Tally

QuickBooks

SAP

Job description

Office Support: Handle daily office operations such as managing front desk tasks, supplies, courier dispatch, and filing systems.

Facility Oversight: Assist in maintaining office infrastructure, organizing maintenance schedules, and managing vendor visits.

Document Management: Maintain and update company records, licenses, agreements, and employee files in physical and digital formats.

Procurement Assistance: Support the procurement process by collecting quotations, preparing purchase orders, and maintaining stock records of office and site materials.

Vendor Coordination: Communicate with suppliers and service providers for order follow-up, service delivery, and issue resolution.

Logistics Support: Assist in travel arrangements, accommodation booking, and transportation logistics for staff and project team members.

2. Accounts Responsibilities

Basic Bookkeeping: Record day-to-day transactions including data entry in Tally or accounting software.

Invoice Processing: Assist in preparing and verifying bills, vendor invoices, and payment vouchers.

Petty Cash Handling: Maintain petty cash register, perform regular reconciliation, and ensure proper documentation.

Banking Tasks: Prepare cheques, deposit slips, and assist in maintaining bank reconciliations.

Tax & Compliance Assistance: Support in preparing TDS, GST documentation and coordinating with consultants for returns.

Expense Reporting: Collect, verify, and file expense claims and reports from staff or project sites.

3. Project Coordination Responsibilities

Project Documentation: Maintain proper filing of project-related documents like work orders, invoices, delivery notes, and site progress reports.

Site Coordination: Act as a communication link between the office and site teams for materials dispatch, attendance, equipment status, etc.

Task Tracking: Update simple task trackers or Excel sheets to monitor timelines, material movement, and project progress.

Vendor & Contractor Support: Follow up with vendors and subcontractors for timely deliveries, payment documents, and service reports.

Meeting Support: Help schedule project meetings, prepare meeting minutes, and circulate action item summaries.

Report Preparation: Assist in preparing and submitting daily/weekly reports on project status, expenditure, or logistics.

Job Requirement:

Ø Diploma / Bachelor’s degree in Business Administration, Accounting, Finance, or a related field.

Ø 2–5 years of experience in a similar role.

Ø Hands-on experience in project coordination, office administration, and basic accounting.

Ø Knowledge of accounting software (e.g., QuickBooks, Tally, SAP).

Ø Understanding of invoicing, bookkeeping, and reconciliation.

Ø Basic knowledge of project lifecycle and document control.

Ø Calendar management, travel arrangements, and meeting coordination.

Ø Drafting letters, emails, and handling office correspondence.

Ø Maintaining files and records efficiently.

Ø Assist in planning and tracking project deliverables.

Ø Liaise between departments, vendors, and clients.

Ø Prepare project reports and maintain timelines.

Ø Strong organizational and time-management skills.

Ø Excellent communication (written and verbal).

Ø Ability to multi-task and work under pressure.

Unlock job insights

Salary match Number of applicants Skills match

Your application will include the following questions:

What's your expected monthly basic salary? Which of the following types of qualifications do you have? How many years' experience do you have as a project coordinator? How many years of bookkeeping experience do you have? Which of the following languages are you fluent in?

PESTEC International Berhad (formerly known as PESTECH International Berhad) (PESTEC or the Company) is a Malaysian integrated electrical power technology company listed on the Main Market of Bursa Malaysia since 2012.

The Company derived its name from "Power System Technology" and involves in four (4) major business segments:

- Power Transmission Infrastructure

- Power Generation and Rail Electrification

- Transmission Asset

- Power Products and Embedded System Software

PESTEC International Berhad (formerly known as PESTECH International Berhad) (PESTEC or the Company) is a Malaysian integrated electrical power technology company listed on the Main Market of Bursa Malaysia since 2012.

The Company derived its name from "Power System Technology" and involves in four (4) major business segments:

- Power Transmission Infrastructure

- Power Generation and Rail Electrification

- Transmission Asset

- Power Products and Embedded System Software

What can I earn as a Project Coordinator