Executive - Procurement, Compliance

Hartalega; Sepang; On-site; MYR 100,000 - 150,000; Full time

Job summary

A procurement role at Hartalega involves reviewing and improving purchasing processes, conducting audits, and ensuring compliance with quality standards. The ideal candidate should have a Diploma or Degree in Business Administration, along with proficiency in ISO 9001 and procurement methods. Responsibilities include managing supplier evaluations, procurement documentation, and driving internal improvements.

Qualifications

• Minimum Diploma/ Degree in Business Administration or equivalent.
• Proficient in ISO 9001 and ISO 13485 standards.
• Strong understanding of procurement methods and supplier performance management.

Responsibilities

• Review and improve purchasing processes to ensure compliance.
• Drive audits and present results to suppliers.
• Manage corrective actions based on audit findings.

Skills

ISO 9001 proficiency

Negotiation skills

Contract management

Procurement methods

Education

Diploma/ Degree in Business Administration

Tools

AX4

AX6

Job description

Overview

• Review and evaluate purchasing processes for compliance with quality requirements.
• Promote and introduce opportunities for improvement or good practices in the department and extend it for use at both plants.
• Drive and monitor audits, both internal and external according to the Audit program.
• Prepare and present audit results within the time frame. Distribute the audit result to the respective suppliers or the related people for action and improvement.
• Manage and monitor corrective and preventive actions and ensure to record correctly.
• Follow up the nonconformities reply and ensure the actions are being followed and implemented within the time frame.
• Verify the completeness and effectiveness on the action of the audit finding within the time frame.
• Ensure that the department adhere to the company and department policies and procedures.
• Manage and implement all the procurement controlled documents (SOP, WI, Forms, and PO).
• Establish and update SOJT.
• Supervise and provide training of all controlled documents to the purchases.
• Participate in vendor management and assist to improve the vendor performance.
• Handle supplier evaluation for all approved suppliers.
• Prepare summary analysis and recommend action plans for improvement.
• Implement and update quarterly supplier evaluation for Packaging Material, chemicals and formers.
• Monitor and housekeeping of Approved Supplier List.
• To drive the cost savings activities.
• To excel and well verse in both AX4 and AX6 systems.
• Work closely with others functions and to achieve highest internal customers satisfaction.
• To assist in driving improvements to purchasing’s process, 5S and decision support system.
• Maintain proper filing system for purchasing documents.

Requirements

• Minimum Diploma/ Degree Business Administration or any equivalent.
• Proficiency in ISO 9001 and ISO 13485 standard requirements.
• Strong knowledge of procurement methods including sourcing & tendering.
• Knowledge of Mechanical & Electrical spares.
• Negotiating, contract management & etc.
• Able to monitor open order and conduct supplier performance.
• Able to review prices and make price comparison.
• Able to prepare RFG/ tender documents and handle negotiation process.