Executive, Procurement

Gleneagles Hospital Kuala Lumpur; Ampang Jaya Municipal Council; On-site; MYR 45,000 - 65,000; Full time

Job summary

A leading healthcare institution in Ampang Jaya is seeking a Procurement Officer responsible for managing purchasing operations and ensuring timely supply of goods and services. The ideal candidate has at least 5 years of experience in procurement within a healthcare environment and possesses strong negotiation and organizational skills. Responsibilities include raising Purchase Orders, coordinating with suppliers, and managing cost-saving reports.

Qualifications

• Minimum 5 years of relevant working experience in Procurement, preferably in a hospital or healthcare environment.
• Familiar with procurement systems and documentation processes.

Responsibilities

• Assist in raising Purchase Orders (PO) for daily orders.
• Coordinate with Group Procurement on new product code creation.
• Source for alternate suppliers to prevent stock shortages.
• Prepare and update monthly cost-saving reports.
• Monitor outstanding Purchase Orders (PO) for timely deliveries.

Skills

Negotiation

Communication

Coordination

Detail-oriented

Organizational skills

Job description

Overview

Responsible for performing all procurement activities under the supervision of the Procurement Manager, ensuring smooth purchasing operations and timely supply of goods and services for the hospital.

Responsibilities

• Assist in raising Purchase Orders (PO) for daily orders in the absence of the Procurement staff.
• Coordinate with Group Procurement on new product code creation and registration in the system.
• Source for alternate suppliers to prevent stock shortages.
• Obtain and evaluate quotations for stock and non-stock requests.
• Approve Purchase Orders (PO) in the C+ system when the Procurement Manager is unavailable.
• Prepare and update monthly cost-saving reports.
• Liaise with vendors and departmental managers on tender invitations and submissions.
• Review Purchase Requisitions (PR) and Capex Requisitions to ensure completeness of documentation.
• Verify new Vendor Registration Forms submitted by departments to ensure all supporting documents are attached before submission to Group Procurement.
• Monitor outstanding Purchase Orders (PO) to ensure all deliveries are completed and vendors continue to supply on schedule.
• Participate in departmental and hospital quality indicator activities.
• Perform other related duties as assigned by the immediate superior.

Requirements

• Minimum 5 years of relevant working experience in Procurement, preferably in a hospital or healthcare environment.
• Strong negotiation, communication, and coordination skills.
• Detail-oriented, organized, and able to work independently.
• Familiar with procurement systems and documentation processes.
• Proactive and able to collaborate effectively with internal teams and external vendors.