EXECUTIVE, LOGISTICS & WAREHOUSE (WAREHOUSE SYSTEM SECTION)

Position Title:

• Executive – Logistics, Warehouse (Warehouse System Section)
• Department: Warehouse
• Reports to: Assistant Manager, Warehouse System
• Direct Report: Admin

Key Relationships:

• Internal: All Warehouse staff, Supply Chain Division, Engineering & Facilities
• External: Suppliers, Freight Forwarders, Custom Officers

Role Overview & Objective:

This role plays a key function in supporting logistics efficiency, cost optimization, and compliance within the warehouse operations. It involves the preparation and management of documentation for inbound/outbound shipments, tax exemptions, and ensuring full compliance with customs requirements. It also includes coordination with relevant authorities and partners for smooth logistics execution.

Key Responsibilities & Deliverables:

1. Logistics Operations:

• Manage and prioritize inbound/outbound goods according to procurement SOP.
• Ensure proper documentation (K1 forms, receipts, invoices) is maintained.
• Coordinate quarterly meetings with customs officers and freight forwarders for updates and issue resolution.
• Identify and develop partnerships with freight forwarders or courier services.
• Monitor logistics performance, maintain ERP logistics flowcharts, and ensure timely PR issuance for transport costs.
• Identify suitable HS codes and manage tax exemptions (e.g., MOF applications, Form E, MJFTA).
• Ensure invoices related to logistics (trucking, SST, courier) are paid on time.

2. Warehouse / Inventory:

• Support Warehouse Admin in updating IQMS, managing staff timesheets, and handling administrative matters.
• Participate in daily, weekly, and monthly warehouse meetings.

Key Performance Indicators (KPIs):

• Zero or minimal non-compliance cases.
• Accurate declarations and timely arrivals of urgent parts.
• Cost-effective logistics operations and utilization of tax exemption opportunities.

Qualifications & Skills:

• Education: Bachelor’s Degree or equivalent in any field.
• Experience: 3–5 years in logistics management.
• Skills:
• Leadership and independence
• Proficient in Microsoft Office and ERP systems
• Strong analytical and problem-solving skills
• Detail-oriented, adaptable, and resilient under pressure

Other Expectations:

• Maintain strong relationships with internal and external stakeholders.
• Stay updated and compliant with company policies and procedures.
• Ensure ethical conduct, privacy, and anti-corruption principles are upheld.
• For managers: support team development, enforce safety practices, and foster clear communication.