Executive, Legal & Corporate Secretarial

FFM Berhad; Kuala Lumpur; On-site; MYR 200,000 - 250,000; Full time

Job summary

A leading company seeks an Executive for Legal & Corporate Secretarial functions to provide comprehensive administrative and secretarial support to the Head of Department. The role requires considerable experience, strong organizational skills, and proficiency in Microsoft 365. Ideal candidates will have at least 5 years' experience and excellent communication abilities in both English and Bahasa Malaysia, contributing to efficient departmental operations and stakeholder interactions.

Qualifications

• Minimum Secondary School/ SPM / O level / Diploma required.
• At least 5 years of relevant experience.

Responsibilities

• Provides general administrative assistance and secretarial support to the Head of Department.
• Assists with preparing legal documents and report compilation.
• Organizes departmental meetings and events, maintaining schedules.

Skills

Microsoft 365

English

Bahasa Malaysia

Clerical skills

Organizational skills

Interpersonal skills

Attention to detail

Education

Secondary School/ SPM / O level / Diploma / Advanced Certificate in Administration

Tools

Microsoft Office

Job description

Make your mark, create lasting change, and be a part of a team
that is dedicated to making a meaningful impact.

Press Tab to Move to Skip to Content Link

Select how often (in days) to receive an alert:

Executive, Legal & Corporate Secretarial

This position is responsible for providing administrative and secretarial support to the Head of Department to enable efficient management of the Department and its activities.

Job Responsibilities

• Provides general administrative assistance and secretarial support to the Head of Department, including answering phone calls, coordinating meetings and conference calls, maintaining daily schedules, travelling arrangement, claims submission and others.
• Assist with preparing documents, including formatting legal documents, contracts, and report compilation.
• Assist in organizing training sessions relating to the Department’s events/ initiatives, i.e. supports logistics coordination for all events including but not limited to directors’ training, conferences, and other related events.
• Organizes departmental meetings, prepare agendas, reserves and prepares meeting rooms, takes minutes, and follows up on action points.
• Establishes efficient office systems including filing and e-filing, handling and disposing of confidential information and recycling.
• Handles all department billings and tracks contracts with external vendors
• Records departmental budgets and expenditure.
• Handles mailing correspondence and circulation.
• Facilitates communications between departmental members and internal/external stakeholders.
• Maintains confidentiality, showing discretion and diplomacy in handling department-related information.
• Any other administrative support to ensure effective operations of the Department, as assigned by the Head of Department.

Education &Relevant Experience & Years of Service

• Minimum Secondary School/ SPM /“O” level/ Diploma/ Advanced/ Higher/ Certificate in Administration and Secretarial/ Graduate Diploma Business Studies or equivalent.
• Minimum 5 years of relevant experience

Technical Skills & Professional Knowledge

• Microsoft 365
• Proficient in English and Bahasa Malaysia. Able to communicate clearly, both written and orally, with employees, members of the department, and all relevant stakeholders.
• Good computer and clerical skills. Proficient in Microsoft Office
• Highly organized, able to prioritize and plan work activities efficiently and have strong interpersonal skills.
• Attentive to details and able to multitask.
• Dependable, able to follow instructions, respond to supervisor’s direction and able to improve performance through feedback.
• Proactive, positive attitude, willingness to learn, good social skills, responsible, committed to work, well-motivated, driven towards end results, able to work under minimal supervision and able to handle stress well