Executive Legal Assistant

Solutino Pte Ltd; Johor Bahru; Hybrid; MYR 30,000 - 50,000; Full time

Job summary

A leading company is seeking a highly organized Legal & Executive Assistant to support Senior Management with a blend of administrative and legal tasks. The ideal candidate will demonstrate strong ethical standards, attention to detail, and excellent communication skills. This hybrid role involves managing complex schedules, drafting legal documents, and ensuring compliance with regulations, making it an ideal position for a detail-oriented professional.

Qualifications

• Minimum 3 years of experience as a Secretary / Executive Assistant.
• Strong multitasking abilities.
• Prior experience in legal documentation or corporate governance is advantageous.

Responsibilities

• Manage calendars and schedules for Senior Management.
• Draft and review basic agreements and transactional documents.
• Assist in maintaining corporate governance and compliance.

Skills

Excellent communication

Detail-oriented

Discretion

Organizational skills

Education

Bachelor’s Degree in law or Legal Studies

Job description

We are seeking a highly organised and proactive Legal & Executive Assistant to provide comprehensive support to Senior Management across both executive and legal functions. This is a hybrid role combining high-level administrative responsibilities with hands-on legal and regulatory support. The ideal candidate will be detail-oriented, discreet, and capable of navigating dynamic business environments with professionalism and sound judgment.

Responsibilities:

1) Executive Support

• Manage complex calendars and schedules for Senior Management, including meeting coordination and reminders.
• Prepare meeting agendas, review materials, and take accurate minutes; chair internal meetings when necessary.
• Track and follow up on outstanding items, ensuring timely resolution and reporting.
• Coordinate seamless communication between management, departments, and external stakeholders.
• Organise comprehensive travel arrangements (visa, flight, accommodation, ground transport) and handle itinerary changes on short notice.

2) Legal & Transactional Support

• Draft, review, and support negotiation of basic agreements and commercial documents.
• Assist with legal due diligence, regulatory compliance reviews, and deal execution support.
• Support general legal operations, including legal research, internal memo drafting, and filing.

3) Compliance & Corporate Governance

• Assist in maintaining good corporate governance, including cross-border regulatory filings and license applications.
• Liaise with legal counsel, regulators, and stakeholders to support compliance processes.

4) Contract & Document Management

• Develop and maintain a centralised contract database, tracking key milestones, terms, and renewal dates.
• Ensure secure storage and proper execution of legal and corporate documentation.
• Monitor performance obligations and ensure compliance with contractual terms.

Requirements:

• Minimum Bachelor’s Degree in law, Legal Studies, or related discipline.
• At least 3 years of relevant experience as a Secretary / Executive Assistant
• Excellent communication skills and the ability to work with senior stakeholders.
• Strong sense of responsibility, discretion, and high professional ethics.
• Prior experience in legal documentation or corporate governance is advantageous.
• High attention to detail, strong multitasking abilities, and excellent organizational skills.
• High degree of professional ethics and integrity.
• Comfortable with business travel to Singapore, Kuala Lumpur, and other regional offices as required.

Additional Information:

• Candidates will undergo 2 rounds of interviews with some pre-employment assessment tests as part of the recruitment procedure.
• Kindly note that all new hires will be offered yearly renewable employment contract.