Executive - Human Resources

SHISEIDO; Kuala Lumpur; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading beauty company in Kuala Lumpur is looking for a dynamic HR professional to manage comprehensive HR functions. You will coordinate recruitment, develop training programs, and handle employee relations while ensuring compliance with HR policies. The ideal candidate holds a Bachelor’s degree and has at least 3 years of HR experience, preferably in the FMCG or retail sector. This role promotes a positive work environment and offers opportunities for professional growth.

Qualifications

• 3 years of relevant HR experience, preferably in FMCG/Retail.
• Solid understanding of labour laws and regulations.
• Positive attitude, proactive and results-oriented.

Responsibilities

• Coordinate recruitment and manage interview schedules.
• Plan and conduct training programs for new employees.
• Address employee grievances and maintain personal records.
• Review and validate payroll data for accuracy.
• Handle office administration tasks efficiently.

Skills

Organizational skills

Time-management skills

Confidentiality

Proficiency in HR software

Excellent communication

Education

Bachelor’s degree in Human Resources, Business Administration

Tools

Microsoft Office Suite

Job description

OUR MISSION: BEAUTY INNOVATIONS FOR A BETTER WORLD

We believe beauty inspires hope and empowers happiness, contributing to a world of wellness and a lifetime of fulfilment for all things living. Since our founding, we have expanded the possibilities of beauty through innovations to discover and create new value. With the power of beauty, we strive to create a better, more sustainable world for all.

Overview

You are a dynamic and proactive HR professional with a keen interest in handling full spectrum of human resources activities. You have the ability to efficiently manage end-to-end HR operations and payroll function of the Company. You are adept at communicating effectively with various stakeholders and can provide insightful recommendations to enhance HR processes. You are responsible for fostering a positive work environment and ensuring the seamless execution of HR initiatives.

Responsibilities

Recruitment

• Coordinate, negotiate, and liaise with employment and advertising agents regarding service fees, advertisement recruitment, and interview schedules
• Assist in sourcing, shortlisting, and arranging interviews

Training & Development

• Plan, develop, and conduct induction/orientation programs for new employees, including the presentation of the Shiseido story
• Coordinate and liaise with external consultants to arrange training schedules based on employees' needs
• Evaluate the effectiveness of training programs through feedback from employees

Employee Relations

• Address employees’ grievances and complaints, handling all employee relations matters such as discipline and counselling sessions
• Draft HR letters including show-cause, warning, and documentation for domestic inquiry (DI) execution
• Foster a positive and inclusive work environment through proactive employee engagement initiatives

HR Administration

• Maintain and update employee personal databases and records
• Review, update, and maintain proper filing of insurance policies, company panel doctors, HR forms, and training schedules
• Assist in reviewing and updating HR policies and procedures, the Employee Handbook, and employees' terms and conditions of employment
• Monitor and ensure compliance with HR policies and procedures
• Prepare annual and monthly headcount reports and update the organization chart
• Assist in reviewing, managing, and tracking employee benefits, and collating market/competitor information for proposal preparation

Payroll processing (overall Company)

• Review and validate payroll data to ensure accuracy
• Work with respective departments and payroll vendor to ensure accurate and timely payroll processing, including payment to employee, payroll reconciliation, General Ledger posting etc.

Office Administration

• Handle office administration tasks such as keeping the office tidy and organized
• Process payments to HR and Admin vendors by issuing purchase orders (Pos) and handling invoice processing

Qualifications

• Bachelor’s degree in Human Resources, Business Administration, or a related field
• 3 years of relevant HR experience. Experience working in FMCG / Retail industry will be added advantage
• Solid understanding of labour laws and regulations
• Excellent organizational and time-management skills, with the ability to handle multiple tasks and meet deadlines
• Proficiency in HR software and Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Ability to maintain confidentiality and handle sensitive information with discretion
• Proactive and results-oriented with a positive attitude
• Adaptability and willingness to embrace change