Executive, Finance Shared Service (SG Core R2R)

Ninja Van; Subang Jaya; On-site; MYR 60,000 - 100,000; Full time

Job summary

Ninja Van, a tech-enabled logistics company, is seeking a qualified Finance Shared Services professional in Subang Jaya, Malaysia. The role covers month-end close, financial reporting, and continuous process improvements in a dynamic multinational setting.

You will support management accounts, audits, and internal controls, while driving efficiency through SOP development and R2R standardization. A background in SSC environments and ERP systems is essential for success.

Qualifications

• Diploma, degree, or professional certification in accountancy.
• 3–5 years of relevant experience in a shared services environment.
• Advanced proficiency in English (written and spoken).
• Experience in multinational organisations, preferably in fast-growing environments.
• Strong proficiency in Excel.
• Prior experience in SSC environments is an added advantage.
• Experience in transformation initiatives, including process improvements and automation.
• Knowledge of NetSuite ERP is an added advantage.
• Familiarity with automation and BI tools (Power BI, Tableau) is an added advantage.
• Knowledge of Macros or system scripting is an added advantage.

Responsibilities

• Support the preparation of management accounts, financial results, financial reporting, forecasts for the entities ensuring revenue, expenses and Balance Sheet items are appropriately captured.
• Support the audit process, including providing guidance support for the audit of the company, and all related statutory financial reports.
• Perform month-end closing and complete the monthly and yearly close process within the timelines provided.
• Partner with Country Finance for all reporting, controls, audit and tax matters; ensure internal controls in place are in compliance to our Region’s policies and procedures and constantly seek improvements in efficiency and effectiveness.
• Applying technical accounting principles for the Region and have a good understanding of International Accounting Standards and/or US GAAP.
• Develop and document Standard Operating Procedures (SOPs) and process flow charts for Record to Report (R2R) processes.
• Follow the procedure to complete daily operation task according to the Standard Operating Procedures (SOPs).
• Evaluate specific transactions that may take place of which they affect the financial accounting and reporting, by assessing the proper accounting treatment of those particular transactions.
• Assist in ensuring that internal control structure is in place, functioning effectively, and appropriately tested in accordance with company standards. Ensure that identified control and internal audit gaps are remediated on a timely basis.
• Review the work of account executives, ensuring accuracy, completeness, and compliance with internal policies and procedures.
• Participate in implement process standardizations, process optimizations and streamline current practices to deliver quality and accelerated closing processes and maximize operational effectiveness and efficiencies.
• Posting of journals (ie accruals, depreciation and other journal entries).
• Performing reconciliations.
• Assist the team lead to oversee the end‑to‑end cash on delivery process.
• Review the work of account executives, ensuring accuracy, completeness, and compliance with internal policies and procedures.

Skills

Excel proficiency

SSC experience

English proficiency

Multinational exposure

Automation projects

Education

Accounting diploma/degree or professional certification

Tools

NetSuite ERP

Power BI

Tableau

Macros / scripting

Job description

Ninja Van is a tech-enabled logistics company on a mission to provide hassle-free delivery services for businesses of all sizes across Southeast Asia. Launched in 2014, we started operations in Singapore and have become the region's largest and fastest growing last‑mile logistics company, partnering with over 35,000 merchants and delivering more than 1,000 parcels every minute across six countries.

At our core, we are a technology company that is disrupting a massive industry with cutting‑edge software and operational concepts. Powered by algorithm‑based optimisation, dynamic routing, end‑to‑end tracking and a data‑driven approach, we provide best‑of‑class delivery services that delight both the shippers and end customers. But we are just getting started! We have much room for improvement and many ideas that will further shape the industry.

Job Responsibilities

• Support the preparation of management accounts, financial results, financial reporting, forecasts for the entities ensuring revenue, expenses and Balance Sheet items are appropriately captured.
• Support the audit process, including providing guidance support for the audit of the company, and all related statutory financial reports.
• Perform month‑end closing and complete the monthly and yearly close process within the timelines provided.
• Partner with Country Finance for all reporting, controls, audit and tax matters; ensure internal controls in place are in compliance to our Region’s policies and procedures and constantly seek improvements in efficiency and effectiveness.
• Applying technical accounting principles for the Region and have a good understanding of International Accounting Standards and/or US GAAP.
• Develop and document Standard Operating Procedures (SOPs) and process flow charts for Record to Report (R2R) processes.
• Follow the procedure to complete daily operation task according to the Standard Operating Procedures (SOPs)
• Evaluate specific transactions that may take place of which they affect the financial accounting and reporting, by assessing the proper accounting treatment of those particular transactions.
• Assist in ensuring that internal control structure is in place, functioning effectively, and appropriately tested in accordance with company standards. Ensure that identified control and internal audit gaps are remediated on a timely basis.
• Review the work of account executives, ensuring accuracy, completeness, and compliance with internal policies and procedures.
• Participate in implement process standardizations, process optimizations and streamline current practices to deliver quality and accelerated closing processes and maximize operational effectiveness and efficiencies.
• Posting of journals (ie accruals, depreciation and other journal entries).
• Performing reconciliations.
• Assist the team lead to oversee the end‑to‑end cash on delivery process.
• Review the work of account executives, ensuring accuracy, completeness, and compliance with internal policies and procedures.

Job Requirements

• 3-5 years of relevant experience in a Shared Services environment.
• Diploma, Degree, or Professional Certification in Accountancy.
• Advanced proficiency in English (both written and spoken).
• Experience working in a multinational organisation, preferably in a fast‑growing and rapidly changing environment.
• Strong proficiency in Excel.
• Prior experience in SSC environments is an added advantage.
• Experience in transformation initiatives, including process improvements and automation.
• Knowledge of NetSuite ERP is an added advantage.
• Familiarity with automation and BI tools (e.g., Power BI, Tableau) is an added advantage.
• Knowledge of Macros or system scripting is an added advantage.