Executive, Finance Shared Service (Accounts Payable, Cross Border)

Ninja Van; Subang Jaya; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading logistics company is seeking an Accounts Payable specialist to oversee financial transactions and ensure accuracy in records. The ideal candidate will have a degree in Accountancy, strong analytical skills, and experience in a fast-paced environment. Knowledge of ERP systems and the ability to read Chinese for billing are essential. Join us to be part of a dynamic team committed to continuous improvement and operational excellence.

Qualifications

• Minimum 2 years experience in finance/accounting, preferably in AP.
• Experience in a logistics environment is preferred.
• Ability to read Chinese for processing invoices is required.

Responsibilities

• Ensure accurate financial records and perform reconciliations.
• Process supplier invoices and manage relationships with vendors.
• Evaluate transactions and maintain internal controls.

Skills

Analytical skills

Process improvement

Interpersonal skills

Education

Diploma or Degree in Accountancy

Tools

ERP systems

Microsoft Office

NetSuite ERP

Power BI

Tableau

Job description

Ninja Van is a tech-enabled logistics company on a mission to provide hassle-free delivery services for businesses of all sizes across Southeast Asia. Launched in 2014, we started operations in Singapore and have become the region's largest and fastest growing last-mile logistics company, partnering with over 35,000 merchants and delivering more than 1,000 parcels every minute across six countries.

At our core, we are a technology company that is disrupting a massive industry with cutting-edge software and operational concepts. Powered by algorithm-based optimisation, dynamic routing, end-to-end tracking and a data-driven approach, we provide best-of-class delivery services that delight both the shippers and end customers. But we are just getting started! We have much room for improvement and many ideas that will further shape the industry.

Responsibilities

• Ensure books and records accurately reflect the company's financial status, with regular reviews to verify the authenticity and adequacy of assets and liabilities related to Accounts Payable (AP). Proper reconciliation of all AP-related balance sheet accounts is required.
• Evaluate specific transactions affecting financial accounting and reporting, ensuring proper accounting treatment.
• Assist in establishing and maintaining effective AP internal controls, testing their effectiveness, and remediating identified gaps promptly.
• Process supplier invoices, bills, debit notes, and credit notes for purchases, including intercompany transactions.
• Review AP accounts before month-end closing and follow up on pending invoices with vendors and purchasing teams.
• Support ad hoc projects and analyses as required by the Lead/Manager/Head.
• Process invoices promptly to ensure timely payments, maintaining good relationships with suppliers and vendors.
• Ensure continuous operations by making timely payments.
• Analyze and process refunds from shippers and other parties.
• Perform bank reconciliations to identify and resolve variances.
• Monitor bounce payments and investigate causes.
• Perform usage allocations and process staff claims.
• Lead or assist in continuous process improvements and system enhancements.
• Perform any other duties as assigned.

Requirements

• Diploma, Degree, or Professional certification in Accountancy.
• At least 2 years of finance/accounting experience, preferably with AP specialization; fresh graduates are encouraged to apply.
• Experience with accounts payable and General Ledger in a logistics environment is preferred.
• Experience in a multinational, high-growth, rapidly changing environment.
• Strong analytical skills with the ability to interpret complex data and think innovatively.
• Proficiency with ERP systems and Microsoft Office tools.
• Experience in Shared Services, process improvements, automation, and knowledge of NetSuite ERP, Power BI, or Tableau are advantages.
• Ability to read Chinese is required for processing Chinese invoices for our Cross Border business.

Submit a job application. By applying, you agree to our Privacy Policy and consent to the collection and use of your personal data as described.