Executive - Contracts Administration

SupportFinity™; Port Dickson; On-site; MYR 40,000 - 60,000; Full time

Job summary

A leading company in construction and engineering seeks an Executive for Contract Administration to support contract management, ensuring compliance with policies and legal requirements. This role involves tasks like reviewing contracts, monitoring performance, and liaising with various departments to handle contractual issues. Ideal candidates will possess a relevant degree and 1-3 years of experience. Proficiency in Microsoft Office and contract management tools, along with strong communication skills, is essential.

Qualifications

• 1-3 years of experience in contract administration, ideally in construction or engineering.
• Familiarity with contracts like PAM and FIDIC preferred.
• Fluent in English and Bahasa Malaysia.

Responsibilities

• Assist in the preparation and administration of contracts.
• Monitor performance to ensure compliance with terms.
• Liaise with internal teams on contract execution.

Skills

Microsoft Office

Legal terminology

Commercial terminology

Report writing

Risk identification

Contract interpretation

Communication

Education

Bachelor’s Degree in Quantity Surveying

Bachelor’s Degree in Business Administration

Bachelor’s Degree in Law

Bachelor’s Degree in Construction Management

Tools

Contract management systems/tools

Job description

Job Summary

The Executive – Contract Administration is responsible for supporting the preparation, administration, and management of contracts related to projects, services, and procurement activities. This role ensures all contractual documents comply with company policies, legal requirements, and project timelines. The position also involves monitoring contract execution, handling variations and claims, and maintaining proper records for audit and project control purposes.

Key Responsibilities

• Assist in the preparation, review, and administration of contracts, subcontracts, and purchase agreements.
• Monitor contract performance to ensure terms and conditions are met in accordance with company standards
• Maintain an up-to-date contract register, documentation, and correspondence for record-keeping and audit.Assist in the evaluation and negotiation of contract terms, scope changes, and variation orders
• Liaise with internal departments (e.g., procurement, legal, finance, and project teams) to coordinate contract execution and compliance.Support in the preparation of commercial reports, including tracking of payment schedules, contract milestones, and risk assessments.
• Assist in handling claims, disputes, and contractual issues in coordination with the relevant teams.Ensure all contracts and documentation comply with internal controls, SOPs, and statutory requirements.
• Support tender processes, including issuance, evaluation, and award documentation.Participate in project meetings and provide administrative support for contract-related discussions.
  
  

Qualifications

• Bachelor’s Degree in Quantity Surveying, Business Administration, Law, Construction Management, or a related field.
• 1–3 years of working experience in contract administration, preferably in construction, engineering or infrastructure industries.
• Familiarity with standard forms of contracts (e.g., PAM, FIDIC, or bespoke contracts).
  
  

Skills & Abilities

• Proficient in Microsoft Office (Excel, Word, PowerPoint) and contract management systems/tools.
• Basic knowledge of legal and commercial terminology.
• Ability to interpret contract clauses and identify potential risks.
• Strong report-writing and documentation skills.Fluent in English and Bahasa Malaysia (written and spoken).
• Willingness to learn and adapt in a fast-paced, project-driven environment.
  
  

Expected Minimum Years Of Experience

• 1–3 years of working experience in contract administration, preferably in construction, engineering or infrastructure industries.