Executive, Branch Support Operation

Different Technologies Pty Ltd.; Ipoh; On-site; MYR 30,000 - 40,000; Full time

Job summary

A leading company in the automotive industry is seeking an individual to provide administrative support throughout the vehicle handover process and logistics coordination. The role involves conducting inspections, managing inventory, and ensuring the quality of vehicle transfers. Candidates should have a background in the automotive sector, possess a valid driving license, and demonstrate strong communication skills. This position offers the opportunity to work within a dynamic team and uphold high-quality standards.

Qualifications

• Minimum 2 years of experience working in the Automotive industry.
• A valid driving license with a clean record and willingness to travel.
• Ability to work independently and in a team.

Responsibilities

• Conduct Pre-Delivery Inspections (PDI) and coordinate car washes.
• Manage stock counts for vehicle inventory accuracy.
• Facilitate inter-branch vehicle transfers.

Skills

Multitasking

Communication

Problem Solving

Education

SPM / Diploma / Degree in any discipline

Automotive Education

Job description

About You

Your focus is to provide retail administrative support to complete a customer’s journey from order up until delivery. You will need to liaise with external parties including customers and banks/FI as well as networking with internal stakeholders to complete the processes. Your direct report would be the designated Branch Operations, Assistant Managers.

Your Day-to-Day

Vehicle Handover & Inspection

• CCL Car Handover Checklist & Rejection Submission
• Conduct Pre-Delivery Inspections (PDI)
• Perform inbound and outbound inspections on all EC to EC transfer cars and update records accordingly.
• Vehicle Maintenance & Upkeep
• Prepare vehicles for test drives, including post-test drive inspections and required touch-ups.
• Puspakom B5 / B7 re-inspection is conducted within the stipulated timeline to prevent expiry.
• Coordinate Car Wash or USP. Update AppSheet.

Stock & Inventory

• Monthly stock counts to ensure vehicle inventory accuracy.
• Update CarTracker(C2B) before and after every collection to prevent discrepancies.
• Tag keys accurately based on vehicle number plates for easy tracking.

Dealer & Customer Collection Support

• Pre-collection preparation: Verify vehicle availability, park cars according to the Logistics team listing, and arrange transport from branches to the yard.
• Conduct PDI during dealer car collection from the yard.
• Transport cars from yard to branch for dealer pickup.
• Receive and facilitate car handovers from different branches.

Vehicle Transfer & Logistic Coordination

• Work closely with the Logistics team to facilitate inter-branch vehicle transfers.
• Self-collect and arrange Value Car photoshoots, especially for East Malaysia (EM) branches.
• CMS transfer store requests and manage inbound/outbound movements through TMS (Transport Management System).
• Loading/unloading vehicles onto trailers for inter-branch movement. Update CarRetailer App.

Your Know-How

• Qualification in SPM / Diploma / Degree (in any discipline).
• Preferably candidates possess some level of Automotive Education.
• Minimum 2 years of experience working in the Automotive industry.
• A valid driving license with a clean record and willingness to travel.
• Ability to interact and communicate with individuals at all levels.
• Ability to multitask, prioritize effectively and think fast to resolve challenging situations.
• Ability to work independently as well as within a team to support each other.
• A quality-first mentality in upholding CARSOME' s fleet quality standards.
• Familiarity with the JPJ or Puspakom’s procedure will be a plus point.