Executive Assistant to MD - Sales Management

Pentas Flora Management Services Sdn Bhd; Kuala Lumpur; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading scheduled waste management company is seeking an experienced Executive Assistant to provide high-level support to the Managing Director and senior management. This role requires strong organizational skills, the ability to manage confidential information, and expertise in sales management functions. Candidates should have relevant certifications and experience in business operations, along with excellent interpersonal skills and an analytical mindset.

Benefits

Medical

Miscellaneous allowance

Dental

Parking

Staff hostel

Meals & Refreshments

S&H Insurance

Qualifications

• Minimum 5 years of work experience as an Executive Assistant.
• At least 2 years supporting sales management or business operations.
• Matured, self-motivated, and possess a pleasant personality.

Responsibilities

• Manage the Managing Director’s schedule and appointments.
• Assist in preparing sales forecasts and performance reports.
• Handle sensitive information with discretion.

Skills

Excellent interpersonal and communication skills

Strong initiative and coordination skills

Analytical mindset

Ability to multitask

Detail-oriented

Education

Professional certificate/diploma in Business Administration or equivalent

Tools

Microsoft Office

Job description

Executive Assistant to MD – Sales Management

An Executive Assistant is a professional who provides high-level sales management support to MD & senior management within the Group. This role ensures the smooth coordination of business development activities, effective communication between stakeholders, and efficient execution of business development operations. The position requires strong organizational skills, attention to detail, and the ability to manage confidential information while supporting both strategic and day-to-day sales management functions. They are expected to be highly organized, detail-oriented and capable of managing multiple tasks simultaneously. Discretion, professionalism and the ability to handle confidential information are key aspects of the role.

Company Overview

PENTAS FLORA is a leading scheduled waste management company committed to sustainable resource recovery.

Job Responsibilities

• Administrative & Business Development Support: Manage the Managing Director’s schedule, appointments, and travel arrangements; prepare correspondence, reports, proposals, and presentations; coordinate meetings, take minutes, and follow up on action items.
• Business Development Operations Coordination: Assist in preparing and consolidating sales forecasts, pipeline reports, and performance tracking; support the preparation of business development dashboards and monthly/quarterly business reviews; maintain accurate documentation of sales contracts, agreements, and customer records; act as a key point of contact between the Managing Director, internal and external stakeholders; ensure timely dissemination of information and follow‑ups; draft and review communications, announcements, and memos related to sales operations.
• Project & Process Support: Support strategic business development initiatives, including market research and competitor analysis; assist in streamlining sales processes and maintaining CRM systems; track project milestones and provide updates to management.
• Confidential & Strategic Support: Handle sensitive and confidential information with discretion; provide analytical support for decision‑making (sales performance analysis, incentive calculations); contribute to continuous improvement of sales processes and reporting efficiency.
• Other Assignments: Assist with any related tasks, projects, and other assigned duties as and when deemed necessary.

Job Requirements

• Professional certificate/diploma & above in Business Administration, Sales & Marketing or equivalent.
• Preferable with 5‑8 years of similar working experience, with at least 2 years supporting sales management or business operations.
• Analytical mindset with attention to detail.
• Excellent interpersonal and communication skills.
• Strong initiative and coordination skills.
• Must maintain strict confidentiality in performing duties, honest and trustworthy.
• Able to multitask, work under minimum supervision and committed with a strong sense of urgency.
• Matured, self‑motivated and possess a pleasant personality.
• Possess own transport and willing to travel around Klang Valley.
• Ability to communicate effectively in Mandarin is an added advantage.

Application Questions

• How many years' experience do you have as an Executive Assistant to the Managing Director?
• Which of the following statements best describes your right to work in Malaysia?
• What's your expected monthly basic salary?
• Which of the following types of qualifications do you have?
• Which of the following languages are you fluent in?
• Which of the following Microsoft Office products are you experienced with?
• How much notice are you required to give your current employer?
• How many years of sales management experience do you have?

Perks and Benefits

• Medical
• Miscellaneous allowance
• Dental
• Parking
• Staff hostel
• Meals & Refreshments
• S&H Insurance