Executive Assistant To Group Executive Director (Fresh Graduate)

Alam Sekitar Malaysia; Selangor; On-site; MYR 30,000 - 40,000; Full time

Job summary

A leading environmental management organization in Malaysia is seeking an Administrative Assistant to support the Group Executive Director. Responsibilities include managing schedules, office supplies, and ensuring confidentiality. Candidates should have a Bachelor’s degree in Business Administration or a related field and strong communication skills. Fresh graduates are encouraged to apply. This role requires attention to detail and a proactive approach.

Qualifications

• Strong communication skills (verbal and written).
• Ability to manage schedules and operations efficiently.
• Detail-oriented and proactive.

Responsibilities

• Assist in the coordination of the GED’s schedule and appointments.
• Manage office supplies and maintain inventory.
• Ensure Corporate Office facilities are in good condition.

Skills

Excellent communication skills in English

Confidentiality

Proficient in MS Office

Problem-solving skills

Education

Bachelor’s Degree in Business Administration or related field

Job description

Overview

Assist in the coordination of the Group Executive Director’s (GED) schedule, correspondence, appointments, meetings, travel arrangements, communications, and other business requirements. Manage GED Office database and filing systems. Maintain office supplies and manage office inventory. Maintain strict confidentiality and interact professionally with all levels of management and staff. Ensure Corporate Office facilities are always in good working condition (including photocopier, fax machine, and door access). Perform any other duties as reasonably required by the GED.

Responsibilities

• Administration support: maintain databases, office supplies, and ensure timely payments.
• Procurement support: coordinate with internal departments, manage budgets, source materials, review purchase requests, liaise with vendors, issue purchase orders, resolve issues, and maintain procurement records.

• Excellent communication skills in English (written and verbal).
• High level of confidentiality, integrity, and professionalism.
• Proficient in MS Office.
• Ability to manage schedules, events, and office operations efficiently.
• Flexibility to work extended hours when required.
• Detail-oriented and proactive.
• Strong problem-solving and decision-making skills.
• Willingness to work extra hours and follow the GED’s schedule, including outside regular office hours when necessary.

Education & Qualifications

Bachelor’s Degree in Business Administration, Corporate Management, Secretarial Studies, or a related field.

Experience

Entry-level, open to Bachelor’s degree holders (fresh graduates encouraged to apply).