Executive Assistant to Director (Japanese Speaking)

PCOMMERCE SDN.BHD.; Kuala Lumpur; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading company in Kuala Lumpur is seeking a highly organized, bilingual Executive Assistant to support the Director. The role involves coordination with Japanese stakeholders, managing appointments, and offering translation and interpretation services. Ideal candidates will have a background in business and strong time management skills.

Benefits

Dynamic, multicultural team

Modern workplace with MRT access

Fast-growing company with development opportunities

Casual work environment

Qualifications

• JLPT N2/N1 (Business Japanese) or native-level Japanese.
• 3+ years of experience in EA/PA role.
• Background in Business/Admin/Marketing valued.

Responsibilities

• Manage Director’s calendar, meetings, travel bookings, and appointments.
• Translate business documents (Japanese-English and vice versa).
• Provide live interpretation support during business meetings.

Skills

Time management

Confidentiality

Problem-solving skills

Education

Bachelor’s Degree in any discipline

Tools

Excel

PowerPoint

Notion

ERP tools

Job description

Executive Assistant to Director (Japanese Speaking)

We are seeking ahighly organized, proactive, and bilingual Executive Assistantto provide full-spectrum administrative and strategic support to our Director. This role requires frequent communication with our Japanese partners, investors, and team members — both written and verbal. Ideal for someone who is reliable, detail-oriented, and culturally fluent in bothJapanese and Malaysian/English work environments.

Why Join Us?

Dynamic, multicultural and friendly team with strong Japanese partnerships

Modern workplace with MRT access and pantry facilities.

Urban Comfort — Surrounded by shopping malls & affordable eateries

Fast-Growing Company — Push your limits and grow with us

Casual & Cozy Vibes — We keep it casual, with tea & snacks always on hand!

Opportunity to work directly with the founder/CEO on strategic projects

Exposure to regional business expansion in Malaysia, Vietnam, Singapore and Japan

Manage Director’s calendar, meetings, travel bookings, and appointments

Prepare agenda, presentations, and take minutes for internal and external meetings

Handle confidential information and support daily decision-making with timely reminders and briefs

Serve as key liaison between Director and Japanese stakeholders, partners, or clients

Translate business documents, emails, and reports (Japanese–English and vice versa)

Provide live interpretation support during business meetings (online & offline)

Coordinate with internal departments (HR, Finance, Sales, etc.) on Director’s initiatives

Track project timelines, assist with follow-ups, and prepare reports or dashboards

Conduct research and compile information needed for strategic decision-making

Help prepare for investor meetings, product launches, and company events

Assist with personal matters of the Director if required (occasionally)

Requirements

JLPTN2/N1(Business Japanese) or native-level Japanese

Bachelor’s Degree in any discipline (Background in Business/Admin/Marketing)

3+ years of experience in EA/PA role

Strong time management, confidentiality, and problem-solving skills

Proficiency in Excel, PowerPoint, Notion, or ERP tools.

How to Apply

Please submit yourEnglish CVwith a cover letter (optional) and indicate yourJapanese proficiency level (JLPT/NAT, etc.).

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