Executive Assistant to Director

Temokin Development; Kuala Lumpur; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading company in Malaysia is seeking an Executive Assistant to support the CEO in various initiatives, including project management, communication tasks, and administrative support. The ideal candidate will possess a Bachelor’s degree and have extensive experience in executive roles. This position offers a dynamic work environment that requires discretion, exceptional communication skills, and a proactive approach to executive support.

Qualifications

• 3-7 years of experience in management consulting or executive support.
• Experience working with C-level executives is an advantage.

Responsibilities

• Assist in tracking strategic initiatives and ensuring execution across departments.
• Draft and proofread communications and manage the CEO's calendar.
• Manage special projects and ensure timely delivery of cross-functional initiatives.

Skills

Exceptional written communication

Verbal communication

Analytical skills

Discretion

Integrity

Professionalism

Education

Bachelor’s degree in business, Economics, or Communications

Master’s degree (preferred)

Tools

Microsoft Office Suite

Google Workspace

Asana

Notion

Trello

Job description

· Assist in tracking strategic initiatives, providing updates, and ensuring execution across departments.

· Conduct research, compile data, and prepare reports and presentations for internal and external use.

· Represent the CEO in internal meetings when necessary and follow up on action items.

2. Executive Communication

· Draft and proofread communications, emails, memos, and speeches on behalf of the CEO.

· Coordinate communication between the CEO and stakeholders including senior executives, board members, investors, partners, and staff.

· Prepare briefing documents and agendas for meetings, events, and public engagements.

3. Project Management

· Manage special projects and initiatives that are cross-functional and time-sensitive.

· Track project progress, follow up with stakeholders, and ensure timely delivery.

· Maintain confidentiality and exercise discretion in handling sensitive information.

4. Administrative & Scheduling Support

· Manage the CEO’s calendar, schedule appointments, and coordinate travel arrangements.

· Organize and prioritize emails and other communications, flagging critical issues for attention.

· Support in organizing company events, board meetings, and off-site planning sessions.

· Serve as a liaison between the CEO and various departments, ensuring alignment and clarity.

· Facilitate smooth information flow and remove communication bottlenecks.

A. Job Requirements

1. Bachelor’s degree in business, Economics, Communications, or related field (master’s preferred).

2. 3–7 years of experience in management consulting, executive support, or project management.

3. Exceptional written and verbal communication skills.

4. Strong analytical skills and ability to handle multiple priorities in a fast-paced environment.

5. High level of discretion, integrity, and professionalism.

6. Proficient in Microsoft Office Suite, Google Workspace, and project management tools (e.g., Asana, Notion, Trello).

7. Prior experience working with C-level executives is a strong advantage.

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Your application will include the following questions:

Which of the following statements best describes your right to work in Malaysia? What's your expected monthly basic salary? Which of the following types of qualifications do you have? How many years' experience do you have as an Executive Assistant to the Director? Are you willing to undergo a pre-employment background check? How much notice are you required to give your current employer? Which of the following Microsoft Office products are you experienced with?

Established in 1989, TEMOKIN Group of Companies has since become a market-leading turn-key Civil Engineering company, specialized Property Development corporation, and significant Investment firm in Malaysia. At its core, Temokin began as a construction company with an integrated engineering team, providing it with the ability to undertake any design and build development.

TEMOKIN has a collective property development experience of over 50 years, having designed and built complex skyscrapers, hospitals, and vast, modern retail spaces on behalf of our clients. Our current portfolio includes the building of high-quality duplex homes and the new Istana Negara

Established in 1989, TEMOKIN Group of Companies has since become a market-leading turn-key Civil Engineering company, specialized Property Development corporation, and significant Investment firm in Malaysia. At its core, Temokin began as a construction company with an integrated engineering team, providing it with the ability to undertake any design and build development.

TEMOKIN has a collective property development experience of over 50 years, having designed and built complex skyscrapers, hospitals, and vast, modern retail spaces on behalf of our clients. Our current portfolio includes the building of high-quality duplex homes and the new Istana Negara

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