Executive Assistant to CEO (Malaysia)

Bjak; Petaling Jaya; Hybrid; MYR 30,000 - 60,000; Full time

Job summary

An established industry player is seeking a proactive Executive Assistant to support the CEO in a dynamic and fast-paced environment. This role involves managing communications, overseeing projects, and ensuring effective decision-making within the organization. The ideal candidate will possess strong organizational and communication skills, with a proven track record of supporting senior stakeholders. Join a forward-thinking company that values innovation and offers a hybrid work arrangement, flexible hours, and comprehensive benefits to foster your professional growth and work-life balance.

Benefits

Competitive salary

Hybrid work arrangement

Flexible working hours

Casual work attire

Comprehensive medical, dental, and vision benefits

Strong learning and development plans

International work environment

Qualifications

• 4+ years of experience, including 2 years as an Executive Assistant.
• Strong project management and organizational skills.

Responsibilities

• Support the CEO in operations and communication across the organization.
• Manage the CEO's calendar and oversee key projects and initiatives.
• Prepare memos and assist with various administrative tasks.

Skills

Project Management

Organizational Skills

Communication Skills

Excel Proficiency

Adaptability

High Emotional Intelligence (EQ)

Job description

About Us

Bjak is focused on providing access to affordable and sustainable financial services for people in ASEAN. Headquartered in Malaysia, Bjak is the largest insurance portal in Southeast Asia. Our main portal, Bjak.com, helps millions find the insurance policy with the best value and highest coverage for them. Our investments in technology such as Custom API, blockchain, trading systems, and data science is to enable easy access to financial services that were previously inaccessible or difficult to understand.

Our core strengths are in navigating the most complex regulations and environments, creating some of the most innovative products in the world. For instance, we are the first platform globally to simplify and offer investment-linked life and health insurance online, coupled with an instant talk-to-agent service.

Job Overview:

This role requires a proactive and detail-oriented individual who can seamlessly support the CEO in both professional and personal capacities, ensuring smooth operations and effective communication across the organization.

Responsibilities

1. Ensure the CEO's vision and business priorities are effectively communicated to the team. Facilitate business decision-making, strategic planning, leadership meetings, and broader communications.
2. Oversee key projects and initiatives, ensuring that action items are followed up and completed.
3. Manage the CEO's calendar and schedule meetings. Host internal meetings, taking comprehensive notes of discussions.
4. Follow up on strategic team meetings and project progress. Drive stakeholder reporting to ensure transparency and accountability.
5. Prepare memos and communications content for internal/external audiences.
6. Provide support on various ad hoc and administrative tasks as needed.
7. Shadow the CEO in meetings, gradually taking on tasks to improve efficiency when the CEO's time is limited.
8. Gain a comprehensive understanding of daily activities within the company. Highlight key updates to ensure the CEO has a well-rounded context for decision-making.
9. Become the CEO’s accountability partner by helping in prioritizing the CEO’s time, recommending key activities for focus, and providing consistent feedback to optimize performance.
10. Manage communications and relationships effectively by building strong partnerships and maintaining a reputation for excellence.
11. Take initiative in identifying opportunities for the company to optimize collaboration and operate effectively.
12. Be a cultural carrier for the team - plan and organize high visibility events.
13. Assist the CEO in managing various aspects of personal life to ensure a balanced and efficient workload.

Minimum Requirements:

1. Strong bias for action.
2. Strong work ethic and willingness to take on any task.
3. Comfortable working in an extremely fast-paced and international environment.
4. Experience supporting c-suite/senior stakeholders.
5. Strong project/program management and organizational skills.
6. Highly organized.
7. Highly proficient Excel skills.
8. Excellent verbal and written communication skills.
9. Ability to navigate and embrace ambiguity.
10. High EQ.
11. 4+ years of full-time work experience with at least 2 years as an Executive Assistant.

Benefits:

1. Competitive salary.
2. Hybrid work arrangement.
3. Flexible working hours.
4. Casual work attire.
5. Comprehensive medical, dental, and vision benefits.
6. Strong learning and development plans for your career growth.
7. International work environment and flat organization.