Executive Assistant to CEO

PeopleLake Group; Kuala Lumpur; On-site; MYR 60,000 - 80,000; Full time

Job summary

A leading company in Kuala Lumpur is seeking an experienced Executive Assistant to support the CEO. This role encompasses managing a complex calendar, creating impactful PowerPoint presentations, and drafting business documents. The ideal candidate has over 5 years of experience supporting executives, excellent communication skills, and proficiency in Microsoft Office. Competitive compensation and an opportunity to work closely with leadership are offered.

Qualifications

• 5+ years of experience as an Executive Assistant supporting C-level executives.
• Proven expertise in Microsoft Office Suite, especially PowerPoint.
• Exceptional written and verbal communication skills.

Responsibilities

• Manage the CEO’s complex calendar and schedule.
• Act as the primary contact between the CEO and stakeholders.
• Develop high-impact PowerPoint presentations for various audiences.

Skills

Communication

PowerPoint proficiency

Organization

Time management

Confidentiality

Education

Bachelor's degree in Business Administration or Communications

Tools

Microsoft Office Suite

Job description

The Role:

We are seeking a highly skilled and impeccably organized Executive Assistant to serve as the right hand to our CEO. This is a critical role that goes far beyond traditional administrative tasks. You will be a strategic partner, managing the CEO’s complex schedule, acting as a gatekeeper, and serving as a key liaison for internal and external stakeholders. The ideal candidate is a master of communication, a wizard with PowerPoint, and possesses the business acumen to draft compelling proposals and reports. You will play a vital part in ensuring the CEO’s efficiency and the seamless execution of company priorities.

Key Responsibilities:

Executive Support & Communication:

• Manage the CEO’s complex and dynamic calendar, including scheduling meetings, appointments, and travel arrangements with a high degree of precision.
• Act as the primary point of contact between the CEO and employees, clients, investors, and board members, demonstrating exceptional professionalism and discretion.
• Prepare and organize meeting agendas, take detailed minutes, and track action items to ensure follow-through.
• Screen and prioritize incoming communications (emails, phone calls, etc.) and respond on the CEO’s behalf when appropriate.
• Handle confidential information with the utmost integrity and sensitivity.

Content Creation & Business Documentation (Core Requirement):

• Develop high-impact PowerPoint presentationsfor a variety of audiences, including board meetings, investor pitches, company all-hands, and industry conferences. This includes strong visual design, data visualization, and clear storytelling.
• Research, draft, and edit business proposals, reports, and executive communications(emails, memos, letters).
• Compile and analyze data to create pre-reads and briefing documents to ensure the CEO is fully prepared for all engagements.
• Assist in the creation and formatting of other business documents as needed.

Strategic & Operational Support:

• Proactively anticipate the CEO’s needs and prepare accordingly to maximize their productivity.
• Plan and coordinate company events, leadership off-sites, and board meetings from conception to execution.
• Manage special projects, conducting research and providing administrative support to drive initiatives to completion.
• Track key business metrics and help prepare updates for the leadership team.

Qualifications & Experience:

• 5+ years of experienceas an Executive Assistant supporting C-level executives
• Proven expertise in Microsoft Office Suite is non-negotiable, with absolute mastery of PowerPoint.You must be able to create visually stunning and effective presentations from scratch.
• Demonstrated experience in drafting, writing, and formatting complex business documentssuch as proposals, reports, and strategic plans.
• Exceptional written and verbal communication skills, with a keen eye for detail and grammar.
• Superior organizational and time-management skills with the ability to prioritize tasks in a fast-paced environment and meet tight deadlines.
• Proactive, resourceful, and able to operate with a high degree of autonomy and sound judgment.
• Discreet and trustworthy, with a proven ability to handle confidential information.
• Bachelor’s degree in Business Administration, Communications, or a related field is preferred.

Please be informed that only shortlisted candidate will be notified

For more information, you may reach out to Jamie at her email [e-mail] text her at [phone] (WhatsApp message only)