Executive Assistant - People Team

Shopee; Kuala Lumpur; On-site; MYR 30,000 - 50,000; Full time

Job summary

An established industry player is seeking a proactive Administrative Coordinator to support senior management with meeting logistics, scheduling, and travel planning. This role is ideal for fresh graduates eager to thrive in a fast-paced environment, where multitasking and excellent communication skills are essential. The position offers a unique opportunity to engage with multiple stakeholders and contribute to leadership visits and business engagements. Join a dynamic team and make an impact in a vibrant workplace that values organizational excellence and effective communication.

Qualifications

• Bachelor’s degree in any field is required.
• 0–2 years of relevant experience, fresh graduates welcome.

Responsibilities

• Coordinate calendars and meeting logistics for senior management.
• Manage high volumes of meeting requests and support travel planning.

Skills

Multitasking

Organisational Skills

Communication

Stakeholder Management

Education

Bachelor’s Degree

Tools

Microsoft Office

Google Workspace

Job description

Job Description

• Coordinate calendars and meeting logistics for multiple senior management stakeholders
• Serve as the point of contact for scheduling, availability, and any conflict resolution
• Manage high volumes of meeting requests and coordination across multiple stakeholders
• Prepare relevant materials ahead of meetings
• Support travel planning, logistics, and expense submissions
• Assist during leadership visits, off-site planning, and business engagements
• Provide administrative and ad-hoc support as required
• Coordinate/conduct internal communication sessions (onboarding/engagement)
  
  

Requirements

• Bachelor’s degree in any field
• 0–2 years of relevant experience (fresh graduates welcome)
• Strong multitasking and organisational skills
• Excellent communication and stakeholder management
• Comfortable in a fast-paced, high-volume environment
• Proficient in Microsoft Office and Google Workspace