Executive Assistant - Managing Director and Market Manager Malaysia

Continental; Selangor; On-site; MYR 48,000 - 60,000; Full time

Job summary

A leading sales organization in Malaysia seeks an Executive Assistant to support the Managing Director. This role involves high-level administrative tasks, project management, and stakeholder communication, providing exposure to senior leadership and strategic initiatives.

Benefits

Professional Development

Exposure to Leadership

Impact on High-Impact Projects

Qualifications

• Dynamic, resourceful, and highly organized professional.
• Ability to handle sensitive information with confidentiality.

Responsibilities

• Manage the MD's calendar, schedule meetings, and handle travel arrangements.
• Coordinate and manage projects, ensuring timely completion.
• Act as a liaison between the MD and internal/external stakeholders.

Skills

Organizational Skills

Communication

Project Management

Job description

Executive Assistant - Managing Director and Market Manager Malaysia

As the Executive Assistant, you will play a pivotal role in enabling the MD to focus on strategic priorities by delivering proactive, high-level administrative and operational support. This role is ideal for a dynamic, resourceful, and highly organized professional who thrives in a fast-paced, results-driven environment.

Key Responsibilities:

1. Administrative Support:
   • Manage the MD's calendar, schedule meetings, and handle travel arrangements.
   • Prepare and edit correspondence, communications, presentations, and other documents.
   • Handle travel-related support, such as travel itineraries, flight and accommodation bookings, visa requests, and other administrative tasks.
2. Operational Support:
   • Coordinate and manage projects, ensuring timely completion.
   • Prepare management meeting agendas, take minutes, and track action plan statuses.
   • Assist in preparing reports and presentations for meetings.
   • Manage facilities, utilities, and stationery administration.
3. Stakeholder Management:
   • Act as a liaison between the MD and internal/external stakeholders.
   • Facilitate effective communication and follow-up on key issues.
   • Support direct reports in their roles and responsibilities.
4. Event Organization:
   • Organize events such as conferences, workshops, annual dinners, and townhall meetings.
5. Confidentiality and Discretion:
   • Handle sensitive information with the utmost confidentiality.
   • Support the MD in strategic planning and decision-making processes.
6. Budget and Strategy:
   • Assist in budget preparation, strategic planning, and tracking action items.

Opportunities for Growth:

• Exposure to Leadership: Gain insights into the strategic priorities and decision-making processes of senior leadership.
• Professional Development: Enhance skills in project management, communication, and strategic planning.
• Impact: Contribute to high-impact projects and initiatives that drive the business forward.

You will be a key liaison between the MD and internal/external stakeholders, ensuring seamless communication, efficient calendar and travel arrangements, meeting and project management, and timely execution of business-critical initiatives. Beyond traditional EA duties, you’ll be entrusted with confidential information, supporting cross-functional coordination and contributing to high-impact projects. This is an excellent opportunity to gain exposure to senior leadership within a leading sales organization and add strategic value to the business.