Executive Assistant (Local Japanese Speaker)

Agensi Pekerjaan Reeracoen Malaysia Sdn. Bhd.; Seberang Perai; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading agency in Malaysia is seeking a highly organized Executive Assistant to support the Director. This vital role involves managing communications, scheduling, and ensuring efficient day-to-day operations while maintaining a high degree of confidentiality. Candidates must thrive in a fast-paced environment and act as a reliable partner in achieving departmental objectives.

Qualifications

• Ability to manage multiple tasks efficiently.
• Professionalism in handling confidential matters.
• Experience coordinating with various levels of management.

Responsibilities

• Provide administrative support to the Director.
• Prepare correspondence and manage email accounts.
• Conduct weekly meetings and manage deadlines.

Skills

Organizational skills

Detail-oriented

Communication

Confidentiality

Job description

We are looking for a highly organized and detail-oriented Executive Assistant to support the Director with scheduling, communications, and business-related tasks. This role needs to thrive in a fast-paced environment, handle confidential matters professionally, and act as a reliable partner in ensuring smooth day-to-day operations.

Job Description

1. Provide administrative support to the Director.
2. Prepare correspondence on behalf of the Director, including emails and minutes of meetings.
3. Manage and maintain the Director's email accounts, filter emails, and highlight urgent correspondence.
4. Conduct weekly meetings with the Director to discuss company operations.
5. Coordinate with internal divisions/departments and external organizations on behalf of the Director.
6. Assist the Director in communicating and coordinating with all levels of management, staff, and business associates.
7. Advise the Director of upcoming work deadlines for internal and external commitments.
8. Attend meetings with the Director and follow up on progress of assignments.
9. Provide comprehensive support to the Director with confidentiality.