Executive Assistant, Facilities Management (Central) (Based in Rantau)

PR1MA Corporation Malaysia; Negeri Sembilan; On-site; MYR 100,000 - 150,000; Full time

Job summary

An established industry player is looking for a detail-oriented Executive Assistant to join their Facilities Management team in Negeri Sembilan. This full-time position is crucial for ensuring the smooth operation of residential properties. The successful candidate will handle various responsibilities, including property management, maintenance operations, and liaising with stakeholders. The company values a supportive work environment and offers opportunities for professional development, making it an ideal place for those looking to grow their careers while maintaining a healthy work-life balance.

Benefits

Health Insurance

Professional Development Opportunities

Work-Life Balance Initiatives

Qualifications

• 3+ years of experience in facilities management is required.
• Strong organizational skills and attention to detail are essential.

Responsibilities

• Manage daily property operations and maintenance tasks.
• Liaise with contractors and service providers for property management.

Skills

Organisational Skills

Time Management

Multi-tasking

Attention to Detail

Communication Skills

Interpersonal Skills

Tools

Microsoft Office Suite

Property Management System

Job description

About the role

We are seeking an experienced Executive Assistant to join our Facilities Management (Central) team in Negeri Sembilan for our site at Rantau. This full-time role will support our operations and play a key part in ensuring the smooth running of our residential properties. As an Executive Assistant, you will work closely with our facilities management team to provide administrative and operational support.

What you'll be doing

• Handle daily property management and maintenance operation of community and other related matters.
• Make ready units for new move-ins.
• Carry out inspection of building defects, arrange and monitor defects rectification works.
• Carry out repairing works for interior and exterior of buildings.
• Responsible for 24-hours emergency maintenance.
• Liaise with house purchasers, authorities, Pejabat Tanah dan Daerah, Commissioner of Building (COB), consultants, contractors and service providers.
• Manage and supervise all contractors or suppliers.
• To ensure only approved service providers and contractors are instructed.
• Advise and attend to to property management and maintenance related issues, complaints or emergencies which may arise from time to time.
• Generate monthly billing, invoices, credit note, and debit note using property management system.
• Prepare reports related to property management and maintenance.
• Carry out any building maintenance works such as service and repairs any damages.

What we're looking for

• At least 3 years' experience in facilities management role
• Excellent organisational, time management and multi-tasking skills
• Strong attention to detail and the ability to work accurately under pressure
• Proficient in using Microsoft Office suite (Word, Excel, PowerPoint)
• Good communication and interpersonal skills, with the ability to build relationships with a range of stakeholders
• Knowledge of property management processes and procedures
• A team player with a positive, can-do attitude

What we offer

At Perbadanan PR1MA Malaysia, we are committed to providing a supportive and collaborative work environment. You'll have opportunities for professional development, as well as a range of employee benefits including health insurance, and work-life balance initiatives.