Executive Assistant, Facilities Management (Central) (Based in Rantau)

About the role

We are seeking an experienced Executive Assistant to join our Facilities Management (Central) team in Negeri Sembilan for our site at Rantau. This full-time role will support our operations and play a key part in ensuring the smooth running of our residential properties. As an Executive Assistant, you will work closely with our facilities management team to provide administrative and operational support.

What you'll be doing

• Handle daily property management and maintenance operation of community and other related matters.
• Make ready units for new move-ins.
• Carry out inspection of building defects, arrange and monitor defects rectification works.
• Carry out repairing works for interior and exterior of buildings.
• Responsible for 24-hours emergency maintenance.
• Liaise with house purchasers, authorities, Pejabat Tanah dan Daerah, Commissioner of Building (COB), consultants, contractors and service providers.
• Manage and supervise all contractors or suppliers.
• To ensure only approved service providers and contractors are instructed.
• Advise and attend to to property management and maintenance related issues, complaints or emergencies which may arise from time to time.
• Generate monthly billing, invoices, credit note, and debit note using property management system.
• Prepare reports related to property management and maintenance.
• Carry out any building maintenance works such as service and repairs any damages.

What we're looking for

• At least 3 years' experience in facilities management role
• Excellent organisational, time management and multi-tasking skills
• Strong attention to detail and the ability to work accurately under pressure
• Proficient in using Microsoft Office suite (Word, Excel, PowerPoint)
• Good communication and interpersonal skills, with the ability to build relationships with a range of stakeholders
• Knowledge of property management processes and procedures
• A team player with a positive, can-do attitude

What we offer

At Perbadanan PR1MA Malaysia, we are committed to providing a supportive and collaborative work environment. You'll have opportunities for professional development, as well as a range of employee benefits including health insurance, and work-life balance initiatives.