Executive Assistant, Executive Office (MD & Operations)

Kasihku Marketing; Kuala Lumpur; On-site; MYR 100,000 - 150,000; Full time

Job summary

A dynamic marketing company in Kuala Lumpur is seeking an Executive Assistant to provide high-level support to the Managing Director and Operations Director. You will manage calendars, prepare meeting materials, and ensure smooth communication across departments. The ideal candidate has 3-5 years of experience as an Executive Assistant and strong organizational skills. Competitive salary and opportunities for professional development are offered.

Qualifications

• 3-5 years of experience as an Executive Assistant or similar role.
• Experience in FMCG, manufacturing, or operations-driven environments is an advantage.

Responsibilities

• Manage calendars, appointments, and travel for the MD and Operations Director.
• Prepare and coordinate meeting materials and follow-ups.
• Handle correspondence and communication professionally.
• Track progress of key projects and initiatives.

Skills

Strong organizational skills

Excellent written and verbal communication in English

Ability to work independently

Proactive and resourceful

Multitasking skills

Education

Diploma or Degree in Business Administration or related field

Tools

Microsoft Office

Google Workspace

Trello

Asana

Job description

Executive Assistant, Executive Office (MD & Operations)

The Executive Assistant, Executive Office (MD & Operations) provides high-level administrative, coordination, and strategic support to the Managing Director (MD) and Operations Director. The role ensures smooth execution of executive priorities, timely communication between departments, and effective follow-up on key business initiatives. Acting as a central point of contact, the Executive Assistant helps maintain alignment, organization, and efficiency across leadership and operational functions.

Key Responsibilities

• Manage calendars, appointments, meetings, and travel for the MD and Operations Director.
• Prepare and coordinate meeting materials, agendas, minutes, and follow-ups.
• Handle correspondence, documents, and communication with professionalism and confidentiality.
• Support document reviews, approvals, and ensure timely circulation to relevant departments.
• Track progress of key projects, initiatives, and action items under the MD and Operations Director.
• Liaise with Heads of Departments to obtain updates, data, and reports.
• Follow up on pending matters to ensure timely completion and resolution.
• Assist in preparing summaries, presentations, and internal updates for management review.
• Maintain organized filing systems (digital and physical) for executive records, reports, and approvals.
• Manage confidential documents, agreements, and corporate files.
• Support preparation of management reports, dashboards, or meeting packs as needed.
• Serve as the contact point between the Executive Office and internal/external stakeholders.
• Support communication flow between MD/Operations and departments to ensure clarity, alignment, and accountability.
• Draft and proofread correspondence, announcements, and internal memos.
• Assist in event coordination, management meetings, or special projects led by the MD/Operations Director.
• Support onboarding and documentation of cross-functional initiatives or reviews.
• Monitor administrative budgets and manage requisitions related to the Executive Office.
• Strong organizational and multitasking skills with attention to detail.
• Excellent written and verbal communication in English and Bahasa Malaysia.
• High level of professionalism, discretion, and confidentiality.
• Proactive, resourceful, and solution-oriented in managing multiple priorities.
• Ability to work independently and collaboratively in a fast-paced environment.

Qualifications & Experience

• Diploma or Degree in Business Administration, Management, or related field.
• Minimum 3–5 years of experience as an Executive Assistant, Personal Assistant, or Coordinator supporting senior management.
• Experience in FMCG, manufacturing, or operations-driven environment is an advantage.
• Proficient in Microsoft Office (Word, Excel, PowerPoint) and familiar with digital productivity tools (Google Workspace, Trello, Asana, etc.).

Unlock job insights

Salary match Number of applicants Skills match

Your application will include the following questions:

• What's your expected monthly basic salary?
• Which of the following types of qualifications do you have?
• How many years' experience do you have as an Assistant Executive?
• How much notice are you required to give your current employer?

FMCG Manufacturing 51-100 employees

Kasihku Marketing Sdn Bhd is a vibrant and dynamic company on a contant lookout for passionate, highly motivated and talented individuals to join the Company.

Working with us, you will be able to develop your skills and enhance your experience in a challenging but rewarding environment.

We welcome fresh graduates and entry-level individuals as well as interns/practical training students to apply with us as we believe in nurturing talent and bringing the best out of our team.

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