Executive Assistant Cum Admin

Weegetu Online Enterprise; Kuala Lumpur; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading company in Malaysia is looking for an Executive Assistant to support C-level executives. The role involves managing schedules, making travel arrangements, and overseeing various administrative tasks. The ideal candidate should possess a diploma in Business Administration, excellent communication skills, and proficiency in Microsoft Office Suite. Join a dynamic team focused on effective operations and management.

Benefits

5 working days per week

Qualifications

• Experience in admin or executive assistant role is an advantage.
• Good command of English and Mandarin.
• Ability to multitask and prioritize effectively.

Responsibilities

• Assist C-level executives in daily operations.
• Make travel arrangements including booking flights and accommodations.
• Coordinate meetings, manage communication across departments.

Skills

Communication Skills

Time Management

Calendar Management

Prioritization

Microsoft Office Suite

Organizational Skills

Problem-Solving Skills

Interpersonal Skills

Travel Management

Multitasking

Education

Diploma in Business Administration or equivalent qualification

Tools

Microsoft Excel

Microsoft Word

Job description

Minimum Requirements:

• Diploma in Business Administration or equivalent qualification.
• Experience in admin or as an executive assistant is an advantage.
• Good command of both English and Mandarin in spoken and written form.
• Willing to travel and work outstation when required.
• Strong administrative support skills with effective communication abilities.
• Creative thinking with a sense of urgency.
• Ability to multitask and prioritize effectively.
• Proficient in Microsoft Excel, Word, and other office software.

Executive Assistant Responsibilities:

• Assist C-level executives in daily operations.
• Make travel arrangements, including booking flights, accommodations, and creating itineraries.
• Coordinate, schedule, and take minutes of meetings.
• Handle sensitive information with confidentiality.
• Liaise with department heads, manage cross-departmental communication, address issues, propose and implement solutions, and follow up.
• Handle urgent issues as they arise.
• Perform ad-hoc duties as assigned.

Administrative Tasks:

• Oversee daily office operations, including maintenance, supplies, and equipment.
• Assist in recruitment processes, including job postings and interview scheduling.
• Facilitate onboarding and off-boarding processes.
• Organize company events, conferences, and special occasions.
• Manage other administrative tasks.
• Handle EPF/SOSCO/EIS/PCB, Medical Leave documentation.

Additional Benefits:

• 5 working days per week.

Skills Required:

• Communication Skills
• Time Management
• Calendar Management
• Prioritization
• Microsoft Office Suite
• Organizational Skills
• Problem-Solving Skills
• Interpersonal Skills
• Travel Management
• Multitasking

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