Executive Assistant (Based in JB)

Bell Ward Malaysia; Kota Tinggi; On-site; MYR 30,000 - 60,000; Full time

Job summary

An established industry player in industrial automation is seeking a highly organized Executive Assistant to support senior management. This role involves high-level administrative support, project coordination, and assisting with marketing initiatives. Ideal for individuals who thrive in fast-paced environments, the position offers a chance to work closely with various stakeholders and contribute to operational enhancements. If you possess strong communication and multitasking skills, this opportunity could be your next career step in a dynamic and growing company.

Qualifications

• 3+ years’ experience as a PA, EA, or Ops Coordinator.
• Excellent organizational and communication skills are essential.

Responsibilities

• Manage calendars, coordinate meetings, and handle logistics.
• Support marketing initiatives and conduct market research.

Skills

Organizational Skills

Communication Skills

Problem-Solving Skills

Multitasking

Education

Bachelor's Degree

Tools

Microsoft Office

ERP/MRP Systems

Digital Tools

Job description

Company

Our client, a leading player in the industrial automation and engineering solutions sector, is entering an exciting phase of growth and operational enhancement.

We are seeking a highly organized and versatile Executive Assistant to support senior management and streamline operations across business, personal, and marketing functions. This role is ideal for someone who thrives in a fast-paced environment and brings strong coordination, communication, and multitasking skills to the table.

Responsibility:

• Provide high-level administrative support: manage calendars, coordinate meetings, handle travel and logistics.
• Liaise with internal and external stakeholders professionally and discreetly.
• Assist in project coordination, procurement, and supply chain tracking.
• Oversee government submissions, property matters, and personal errands as needed.
• Support marketing and PR initiatives: prepare content, coordinate campaigns/events, and assist with digital presence.
• Conduct market research and competitor analysis to support business decisions.
• Help build and maintain strong client, supplier, and media relationships.
• Provide light support in sales coordination and data analysis.
• Draft reports, proposals, and presentations for strategic use.

Requirements:

• 3+ years’ experience in a similar PA, EA or Ops Coordinator role (manufacturing, trading, or investment settings will be plus)
• Excellent organizational, communication, and problem-solving skills.
• Familiar in Microsoft Office, ERP/MRP systems, and digital tools.
• Thrive in a fast-paced environment.

Reporting To

Director

For more information or confidential consultation, please do not hesitate to contact Veen at [e-mail]

We thank you for applying with us in advance but only short-listed candidates will be notified.

For candidates who applied to this job is deemed to have consented to the collection, use and disclosure of personal data by our organization for a purpose of this or any job application with Bell Ward.

Company Registration No.: 1080098-P (JTK License No : JTKSM 427)