Executive Assistant

MR DIY TRADING SDN BHD; Seri Kembangan; On-site; MYR 30,000 - 60,000; Full time

Job summary

An established industry player is seeking a dedicated Executive Assistant to provide high-level administrative support. This role is crucial for ensuring the smooth operation of the executive's daily activities, allowing them to focus on strategic initiatives. The ideal candidate will have a strong background in administrative support, excellent communication skills, and a proactive approach to managing tasks. Join a dynamic team and contribute to the success of a company that values innovation and customer satisfaction.

Qualifications

• 3+ years experience as an Executive Assistant supporting senior executives.
• Proficient in managing schedules and handling sensitive information.

Responsibilities

• Manage the executive's calendar and coordinate travel arrangements.
• Serve as a liaison between the executive and stakeholders.

Skills

Administrative Support

Communication Skills

Microsoft Office

Project Management

Education

Bachelor’s degree in Business Administration

Bachelor’s degree in Communications

Job description

MR DIY International brings high-quality, affordable products to customers worldwide, building on its proud beginnings in Malaysia. Over the years, MR DIY has grown into a trusted household name with a global footprint of more than 4,000 stores across Asia, Europe, and beyond—including key markets such as Turkey, Spain, Poland, Bangladesh, Thailand, Brunei, Indonesia, the Philippines, Singapore, India, and Cambodia.

With a dedicated team of over 20,000 employees, MR DIY International serves more than 80 million customers annually. The company is committed to delivering exceptional value and convenience, making everyday essentials and innovative products accessible to communities everywhere.

Job Summary

The Executive Assistant provides high-level administrative support by managing schedules, coordinating meetings, preparing reports, and handling sensitive information with discretion. This role ensures the executive’s daily activities run smoothly and efficiently, enabling them to focus on strategic initiatives and organizational priorities.

Key Responsibilities

• Manage the executive's calendar, schedule meetings, and coordinate travel arrangements.
• Plan, coordinate, and facilitate meetings, ensuring agendas, materials, and minutes are prepared and distributed.
• Serve as a liaison between the executive and internal/external stakeholders.
• Assist in planning, managing, and executing projects and events.
• Track and ensure the completion of tasks and projects.
• Maintain confidentiality of sensitive information and ensure smooth office operations.
• Manage expense reports, invoices, and budget tracking for the executive's activities.

Job Requirements

• Bachelor’s degree in Business Administration, Communications, or any related field.
• Minimum 3 years of experience as an Executive Assistant or similar role supporting senior executives.
• Excellent written and verbal communication skills, proficient in Microsoft Office.
• Ability to work independently, anticipate needs and take initiative, high level of discretion, professionalism and attention to detail.