Executive Assistant

Fire Fighter Industry; Selangor; On-site; MYR 100,000 - 150,000; Full time

Job summary

Join a dynamic team as a Strategic Executive Assistant, supporting the Chief Innovation Officer in the fire safety industry. This role offers a unique opportunity to drive innovation and contribute to impactful projects that protect lives and communities. You'll manage schedules, guide projects, and engage with various stakeholders, all while working in a supportive environment that values collaboration and growth. If you're organized, proactive, and ready to make a difference, this is the perfect role for you!

Benefits

Competitive Salary

Growth Opportunities

Collaborative Team Environment

Meaningful Impact on Community

Qualifications

• 2-3 years of experience in admin, HR, or project coordination.
• Ability to handle sensitive information with professionalism.

Responsibilities

• Manage CIO’s schedule and communications efficiently.
• Guide innovation projects and track goals for timely delivery.

Skills

Multitasking

Communication Skills

Problem-Solving

Tech-Savvy

Education

Diploma in Business Administration

Degree in Human Resource Management

Degree in Mass Communications

Tools

Microsoft Office

AI Tools (e.g., ChatGPT)

Job description

We’re searching for an awesome Strategic Executive Assistant to support our Chief Innovation Officer (CIO) and help drive innovation in our fire safety industry. This isn’t just any job—it’s a chance to make a real impact in a field that protects lives and communities through smart, cutting-edge solutions.

Why This Role Rocks

• Work hand-in-hand with our CIO to bring game-changing fire safety projects to life, putting you at the heart of innovation.
• Sharpen your skills with hands-on experience in bold ideas, new tech, and leadership moments that stretch your potential.
• Dive into a lively, fast-moving team where every day feels dynamic and your contributions truly count.
• Join a close-knit crew that’s all about swapping ideas, lifting each other up, and making work feel like a shared mission.

What You’ll Do

1. Manage the CIO’s schedule, meetings, emails, and files with finesse, ensuring everything stays on point.
2. Guide innovation projects by maintaining timelines, assigning tasks, and tracking goals to ensure timely delivery.
3. Act as a professional connector for the CIO, engaging with teammates, clients, and partners to strengthen relationships.
4. Take notes during meetings, compile team ideas, and assist with strategic planning.
5. Monitor the CIO’s budget, track expenses, and handle invoices diligently.
6. Research tech trends and industry insights to support informed decision-making.
7. Support the Managing Director or Executive Director as needed, handling additional tasks with enthusiasm.
8. Follow company policies and ISO 9001 & ISO 14001 standards with care.

Who We Want

We’re looking for someone ready to make a difference. Here’s what we’d love to see in you:

• A Diploma or Degree in fields such as Business Administration, Mass Communications, Psychology, Human Resource Management, Office Administration, or Corporate Communication.
• 2–3 years of experience in a fast-paced environment like admin, HR, project coordination, or relevant industries such as fire safety, tech, or operations.
• Excellent multitasking skills, organized and composed under pressure.
• Clear communication skills, both written and spoken, with a mature professional demeanor.
• Strong problem-solving abilities and proactive attitude.
• Tech-savvy, comfortable with Microsoft Office and eager to utilize AI tools like ChatGPT to enhance productivity.
• Ability to handle sensitive information with professionalism and discretion.

Why Join Us

• Fair Pay: Competitive salary (RM 4,000–6,000) based on experience and skills.
• Meaningful Impact: Contribute to projects that protect communities and advance fire safety.
• Great Team: Collaborate with innovative, forward-thinking colleagues.
• Growth Opportunities: Develop your skills and take on new challenges.

Ready to Join?

If you’re organized, supportive of big ideas, and eager to be part of a team making a difference in fire safety, we want to hear from you! Apply now to become our CIO’s right-hand person and help shape our future.