Executive Assistant

Applicable Limited; Petaling Jaya; Hybrid; MYR 100,000 - 150,000; Full time

Job summary

A global leader in business and technology services seeks an Executive Assistant to provide high-level administrative support. This hybrid role involves executive and legal administration, managing schedules, and organizing legal documentation. Ideal candidates will exhibit excellent communication skills and attention to detail, while fresh graduates are encouraged to apply.

Qualifications

• Open to fresh graduates.
• Proficiency in MS Office (especially Excel and PowerPoint).

Responsibilities

• Provides administrative assistance with scheduling and travel itineraries.
• Maintains and organizes legal documents and handles client interactions.
• Assists in contract management and raises payments to legal vendors.

Skills

Excellent communication skills

Excellent organization skills

Time-management skills

Attention to detail

Proficiency in MS Office

Education

Diploma/degree/equivalent certification

Job description

Make an impact with NTT DATA
Join a company that is pushing the boundaries of what is possible. We are renowned for our technical excellence and leading innovations, and for making a difference to our clients and society. Our workplace embraces diversity and inclusion – it’s a place where you can grow, belong and thrive.

Your day at NTT DATA

The Executive Assistant (EA) provides high-level administrative support to senior executives, ensuring efficient management of their time, responsibilities, and communications.

This role entails 30% of executive administration support and 70% legal administration support.

Key responsibilities:

Executive administration support - 30%

• Provides administrative assistance with electronic diaries and scheduling commitments, including travel itineraries management
• Supports meeting agendas preparation, meeting logistics arrangement, minutes of meeting distribution & follow-up on outstanding items
• Drafts routine correspondence, prepares reports and statistical information ensuring distribution to the relevant internal stakeholders
• Provides assistance with the management and maintenance of hard copy and electronic filing system
• Supports flow of information to internal and external stakeholders.
• Provides assistance with any other administrative-related requests

Legal administration support – 70%

• Supports in maintaining and organizing legal documents, handling client interactions, scheduling meetings and court dates, and assisting with case preparation if needed.
• Assists in contract management by arranging document to authorized signatories.
• Responds to inquiries of stakeholders in regard to administrative legal matter and redirect them when necessary.
• Provides administrative support for all legal documentations including raising payments to the legal vendors (electronic / hardcopy).
• Provides assistance in application of company’s licenses and certifications and to be the liaison for contact government offices.
• Ensures accuracy in handling and tracking documents, coordinate and maintain communication with dispatch for legal documents delivery.

Academic requirements

• Diploma/degree/ equivalent certification; open to fresh graduates as well

To thrive in this role, you need to have:

• Excellent communication and interpersonal skills
• Excellent organization and time-management skills
• Demonstrates a positive attitude with excellent attention-to-detail
• Ability to work on tasks of a critical & confidential nature in professional manner
• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular).

Workplace type:

Hybrid Working

About NTT DATA
NTT DATA is a $30+ billion trusted global innovator of business and technology services. We serve 75% of the Fortune Global 100 and are committed to helping clients innovate, optimize and transform for long-term success. We invest over $3.6 billion each year in R&D to help organizations and society move confidently and sustainably into the digital future. As a Global Top Employer, we have diverse experts in more than 50 countries and a robust partner ecosystem of established and start-up companies. Our services include business and technology consulting, data and artificial intelligence, industry solutions, as well as the development, implementation and management of applications, infrastructure, and connectivity. We are also one of the leading providers of digital and AI infrastructure in the world. NTT DATA is part of NTT Group and headquartered in Tokyo.

Equal Opportunity Employer
NTT DATA is proud to be an Equal Opportunity Employer with a global culture that embraces diversity. We are committed to providing an environment free of unfair discrimination and harassment. We do not discriminate based on age, race, colour, gender, sexual orientation, religion, nationality, disability, pregnancy, marital status, veteran status, or any other protected category. Join our growing global team and accelerate your career with us. Apply today.