Executive Assistant

Applicable Limited; Petaling Jaya; Hybrid; MYR 30,000 - 50,000; Full time

Job summary

A leading company is seeking an Executive Assistant to provide administrative and legal support. This role involves managing legal documents, scheduling meetings, and ensuring smooth communication with stakeholders. Ideal for fresh graduates or entry-level candidates, it offers a hybrid working environment.

Qualifications

• Entry level experience in a similar role preferred.
• Fresh graduates are encouraged to apply.

Responsibilities

• Supports legal document organization and client interactions.
• Provides administrative assistance with scheduling and meeting logistics.

Skills

Communication

Interpersonal Skills

Organizational Skills

Education

Bachelor’s degree in Business Administration Management

Tools

MS Office

Job description

Make an impact with NTT DATA
Join a company that is pushing the boundaries of what is possible. We are renowned for our technical excellence and leading innovations, and for making a difference to our clients and society. Our workplace embraces diversity and inclusion – it’s a place where you can grow, belong and thrive.

Your day at NTT DATA

The Executive Assistant provides administrative and clerical support to relieve Department Managers or Teams of administrative details.

This role entails 30% of executive administration support and 70% legal support.

What you'll be doing

Key Responsibilities:

Legal support – 70%

• Supports in maintaining and organizing legal documents, handling client interactions, scheduling meetings and court dates, and assisting with case preparation if needed.
• Assists in contract management by arranging document to authorized signatories.
• Responds to inquiries of stakeholders in regard to administrative legal matter and redirect them when necessary.
• Provides administrative support for all legal documentations including raising payments to the legal vendors (electronic / hardcopy).
• Provides assistance in application of company’s licenses and certifications and to be the liaison for contact government offices.
• Ensures accuracy in handling and tracking documents, coordinate and maintain communication with dispatch for legal documents delivery.

Executive administration support - 30%

• Provides administrative assistance with electronic diaries and scheduling commitments, including travel itineraries management
• Supports meeting agendas preparation, meeting logistics arrangement, minutes of meeting distribution & follow-up on outstanding items
• Drafts routine correspondence, prepares reports and statistical information ensuring distribution to the relevant internal stakeholders
• Provides assistance with the management and maintenance of hard copy and electronic filing system
• Supports flow of information to internal and external stakeholders.
• Provides assistance with any other administrative-related requests

Requirements:

• Bachelor’s degree or equivalent in Business Administration Management; fresh graduates are encouraged to apply
• Entry level experience working in a similar role and preferably within a similar type of working environment.

Knowledge and Attributes:

• Excellent verbal and written communication skills.
• Excellent interpersonal skills.
• Ability to cope well under pressure and well-organized.
• Demonstrates a positive attitude with an excellent attention to detail.
• Displays a level of integrity.
• Ability to work on tasks of a critical/confidential nature.
• Organizational skills with the ability to multi-task.
• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular).

Workplace type:

Hybrid Working

About NTT DATA
NTT DATA is a $30+ billion trusted global innovator of business and technology services. We serve 75% of the Fortune Global 100 and are committed to helping clients innovate, optimize and transform for long-term success. We invest over $3.6 billion each year in R&D to help organizations and society move confidently and sustainably into the digital future. As a Global Top Employer, we have diverse experts in more than 50 countries and a robust partner ecosystem of established and start-up companies. Our services include business and technology consulting, data and artificial intelligence, industry solutions, as well as the development, implementation and management of applications, infrastructure, and connectivity. We are also one of the leading providers of digital and AI infrastructure in the world. NTT DATA is part of NTT Group and headquartered in Tokyo.

Equal Opportunity Employer
NTT DATA is proud to be an Equal Opportunity Employer with a global culture that embraces diversity. We are committed to providing an environment free of unfair discrimination and harassment. We do not discriminate based on age, race, colour, gender, sexual orientation, religion, nationality, disability, pregnancy, marital status, veteran status, or any other protected category. Join our growing global team and accelerate your career with us. Apply today.