Executive Assistant

Asiabina Holdings; Perak; On-site; MYR 100,000 - 150,000; Full time

Job summary

A dynamic company in Malaysia is seeking an Executive Support professional to enhance the effectiveness of senior leaders. Responsibilities include managing schedules, facilitating communication, and organizing meetings and travel. The ideal candidate has strong verbal and written communication skills in English & Chinese, along with proficiency in Microsoft Office. Experience in a similar role is a plus.

Qualifications

• Ability to communicate in English & Chinese.
• Experience in a similar role is a plus.
• Mastery of office software.

Responsibilities

• Act as a trusted advisor, managing schedules and preparing reports.
• Facilitate information flow between leadership and departments.
• Screen and route calls, draft correspondence, and manage emails.
• File and retrieve documents, manage databases, and bookkeeping.
• Arrange meetings, prepare agendas, and take minutes.
• Book travel and create detailed itineraries.
• Prepare reports and presentations for executives.

Skills

Dynamic

Strong verbal communication

Written communication

Interpersonal skills

Organization

Time management

Technical proficiency

Tools

Microsoft Office Suite

Collaboration tools

Job description

Responsibilities

• Executive Support: Act as a trusted advisor, providing insights, managing schedules, and preparing reports to enhance the executive's effectiveness.
• Communication: Serve as a vital link between leadership and other departments, facilitating information flow, and ensuring clear communication of strategies.
• Communication Management: Screen and route phone calls, manage emails, draft and edit correspondence, and act as a primary point of contact for the executive.
• Administrative Support: File and retrieve documents, manage databases, handle basic bookkeeping, and process expense reports.
• Meeting and Event Coordination: Arrange meeting rooms, prepare agendas, take minutes, and organize events, both large and small.
• Travel Coordination: Book flights, hotels, and ground transportation for business travel and create detailed itineraries.
• Document and Report Preparation: Conduct research, assemble data, and prepare reports, presentations, and other documents for executives.

Skills & Qualifications

• Looking for someone dynamic and able to contribute to a fast paced environment
• Communication: Strong verbal, written, and interpersonal communication skills are essential for interacting with executives, colleagues, and clients in English & Chinese.
• Organization & Time Management: The ability to manage multiple tasks, prioritize, and meet deadlines in a fast-paced environment is crucial.
• Technical Proficiency: Mastery of office software, including Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), and experience with collaboration tools is expected.
• Previous experience in a similar role a plus