EXECUTIVE ASSISTANT

Anniqh Gold Bullion Trading; Kuala Lumpur; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading jewelry brand in Malaysia seeks an Executive Assistant to support C-level leadership with complex calendar management, meeting coordination, and project updates. Ideal candidates will have a degree in Business Administration and 3+ years of experience in a similar role, bringing exceptional communication skills and proficiency in various tools.

Qualifications

• 3+ years as an Executive/Personal Assistant supporting C-level leadership.
• Exceptional written and spoken English; additional languages an advantage.
• Flexible, proactive, and able to work occasional evenings/weekends.

Responsibilities

• Manage complex calendars and travel itineraries.
• Support meetings by drafting agendas and minutes.
• Coordinate with stakeholders and produce project updates.

Skills

Communication

Prioritization

Problem Solving

Multitasking

Education

Bachelor’s Degree in Business Administration

Tools

Microsoft 365

Google Workspace

Notion

Job description

"Be the right hand to leadership — we're looking for a rockstar Executive Assistant to keep the gears turning !"

Key Responsibilities

Calendar & Travel Management – Own complex scheduling, prepare detailed travel itineraries, and anticipate changes.

Meeting Support – Set agendas, draft minutes, follow up on action items, and ensure meeting materials are ready in advance.

Communication Gatekeeper – Screen calls, emails, and correspondence; draft high-quality letters, memos, and reports.

Project Coordination – Track key corporate projects, gather updates from stakeholders, and produce concise status briefs.

Document & Data Management – Maintain filing systems (physical and digital), handle confidential records, and prepare presentations.

Expense & Budget Tracking – Process reimbursements, manage petty cash, and compile monthly expense reports for leadership review.

Stakeholder Liaison – Host visitors, arrange events, and coordinate with external partners, vendors, and government agencies.

Research & Analysis – Conduct quick research on vendors, market data, or policy updates and summarize insights for decision-making.

General Office Support – Oversee office supplies, IT/service requests, and create streamlined SOPs for administrative tasks.

Required Skills & Qualifications

3+ years as an Executive/Personal Assistant supporting C-level leadership.

Bachelor’s Degree in Business Administration or related field (or equivalent experience).

Exceptional written and spoken English; additional languages an advantage.

Proficient in using Notion and enjoy working with it.

Expert in Microsoft 365 / Google Workspace; adept with virtual meeting tools.

Proven ability to handle confidential information with discretion and good judgment.

Strong prioritization, problem-solving, and multitasking abilities in a fast-paced environment.

Flexible, proactive, and able to work occasional evenings/weekends or travel as needed.

Preferred

Familiarity with basic accounting or HR processes.

Unlock job insights

Salary match Number of applicants Skills match

Your application will include the following questions:

Which of the following statements best describes your right to work in Malaysia? What's your expected monthly basic salary? Which of the following types of qualifications do you have? How many years' experience do you have as an executive assistant? How would you rate your English language skills?

Luxury & Designer Goods Retail 11-50 employees

Anniqh Gold Bullion Trading Sdn Bhd was founded in 2017 with aspirations to become one of the leading jewelry brands in Malaysia. With ties to a number of gold jewellery retail stores, we are focused in serving the Malaysian market with a variety of attractive jewellery. We pride ourselves in having forward thinking, close knit work culture and look forward growing the business together as a team

Anniqh Gold Bullion Trading Sdn Bhd was founded in 2017 with aspirations to become one of the leading jewelry brands in Malaysia. With ties to a number of gold jewellery retail stores, we are focused in serving the Malaysian market with a variety of attractive jewellery. We pride ourselves in having forward thinking, close knit work culture and look forward growing the business together as a team

What can I earn as an Executive Assistant