Executive Assistant

MasterCard; Kuala Lumpur; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading company in digital payments is looking for an Executive Assistant in Kuala Lumpur. The position involves preparing reports, managing vendor agreements, and supporting the team with various logistical tasks. The ideal candidate is digitally savvy, collaborative, and eager to learn, capable of handling tight deadlines and complex data effectively.

Qualifications

• Digitally savvy with strong communication and presentation skills.
• Good understanding of reporting platforms and database management.
• Amiable and able to work under tight deadlines.

Responsibilities

• Compile weekly and monthly reports and statistical data.
• Manage claims and vendor registrations.
• Coordinate signing of agreements and maintain logs.

Skills

Communication

Presentation

Data Analysis

Team Collaboration

Job description

Job Title:

Executive Assistant

Overview:

This position is responsible for:

1. Weekly and Monthly Reports
2. Extract data from MyMPA to draft and include details in customised reports as required by Market Dev and Accounts team regularly
3. Regular use of Analytic Portal (ER) to compile reports based on specific requirements and required formats
4. Prepare the monthly Contactless report from Analytic Portal with segmentation by merchant categories, merchants, etc.
5. Convert the ER reports to Excel and run statistical reports on debit & credit and share the same with the team
6. Develop and prepare the MDES transactions data for the country Market Development tracking
7. Regular CUBE reports for the team to track declines and approvals

Oracle Finance (Claims)/ViVo/Ariba:

1. Claim Oracle submissions for half the team
2. Cross-check claims submitted for the rest of the team prepared by other team members
3. File and document all hard copies for audit purposes
4. Control of the Meal Logs for half the entire team
5. Maintain a separate expense log for each team member
6. Handle all Vivo requests and follow-ups after gathering details
7. Register new vendors and suppliers for procurement

Merchant Agreements/NDA/License Agreements:

1. Coordinate agreement signing at the client’s office and manage internal approvals and follow-ups
2. Process related payments for internal approvals

Hospitality Log:

1. Maintain a comprehensive hospitality log for the Malaysia Office

All About You:

• Digitally savvy with strong communication and presentation skills
• Good understanding of Mastercard reporting platforms, compliance, and database management systems
• Amiable, collaborative, and able to work in a team under tight deadlines
• Eager to learn and quickly acquire new skills and knowledge
• Creative, flexible, and solution-oriented in every project
• Skilled in reporting and extracting insights from granular data to influence decision-making