Executive Assistant

Agensi Pekerjaan Reeracoen Malaysia Sdn. Bhd.; Kuala Lumpur; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading recruitment agency in Malaysia seeks an Executive Assistant to manage scheduling and confidential matters for executives. Responsibilities include providing secretarial support, liaising with management, preparing presentations, and maintaining confidentiality. The ideal candidate should be proactive and capable of arranging travel plans. This position is based in Kuala Lumpur.

Responsibilities

• Manage scheduling for executives and confidential matters.
• Provide secretarial and executive administration duties.
• Liaise professionally and confidentially with management.
• Prepare presentation slides and manage written communication.
• Maintain confidentiality on tasks.
• Arrange travel plans and itineraries.
• Provide proactive support.
• Perform additional assigned tasks.

Job description

Responsibilities

• To manage scheduling all executive(s) and confidential matters of the Company.
• To provide and maintain a full spectrum of secretarial and executive administration duties such as arranging meeting schedules, maintaining a proper filing system of documents, etc.
• To liaise professionally and strictly confidentially with all levels of management, department, and business associates to avoid miss-communication.
• Preparing presentation slides and effectively managing all written communication.
• Maintain absolute confidentiality on all given tasks.
• Arranging detailed travel plans, itineraries, and compiling documents for travel-related meetings.
• Proactive support and knowing all the events going on inside the company and action taking may be needed in certain situations.
• Perform any additional tasks assigned.