Executive Assistant

Pac Lease Berhad; Kuala Lumpur; On-site; MYR 100,000 - 150,000; Full time

Job summary

A financial services company in Kuala Lumpur is seeking a professional Executive Assistant to support the Deputy CEO. The candidate will manage schedules, coordinate travel, and handle confidential information, requiring a Bachelor's degree and at least 3 years of experience in supporting senior executives. Strong communication skills in English and Bahasa Malaysia are essential.

Benefits

Attractive remuneration package

Personal development opportunities

Career advancement opportunities

Qualifications

• Minimum of 3 years of experience supporting senior-level executives.
• Exceptional communication skills in English and Bahasa Malaysia.
• Ability to work under pressure and meet tight deadlines.

Responsibilities

• Provide high-level administrative support to the Deputy CEO.
• Manage the Deputy CEO’s calendar and coordinate meetings.
• Prepare executive-level reports and documentation.

Skills

Communication skills in English

Communication skills in Bahasa Malaysia

Organizational skills

Time management skills

Discretion and integrity

Proficiency in Microsoft Office

Education

Bachelor's Degree in Business Administration or related field

Tools

Microsoft Office

Job description

Pac Lease Berhad is seeking a dynamic and highly professional Executive Assistant to provide comprehensive support to our Deputy Chief Executive Officer. This role is pivotal in ensuring the Deputy CEO's office runs efficiently and professionally. You will act as a strategic partner, managing schedules, communication, and operational tasks while maintaining the highest level of discretion and confidentiality.

Responsibilities

• Provide high-level administrative and executive support to the Deputy CEO.
• Manage the Deputy CEO’s calendar, coordinate appointments, meetings, and travel itineraries.
• Serve as a liaison between the Deputy CEO’s office and internal departments, clients, regulators, and external stakeholders.
• Prepare executive-level correspondences, presentations, reports, and documentation for leadership meetings and directors’ reviews, where necessary.
• Monitor and track assigned projects, action items, and deadlines to ensure timely execution.
• Draft meeting agendas, take minutes, and follow up on decisions and deliverables.
• Screen and prioritize incoming communications, responding, where appropriate.
• Organize and maintain efficient filing systems for confidential documents and reports.
• Handle confidential matters with integrity and professionalism.

Requirements

• Bachelor's Degree in Business Administration, Finance, Communications, IT, or any related field.
• Minimum of 3 years of experience supporting senior-level executives, preferably within the financial services or leasing industry.
• Exceptional communication skills in English and Bahasa Malaysia (written and spoken).
• High level of organizational, time management, and multitasking abilities.
• Strong discretion, integrity, and ability to handle confidential information.
• Proficient in Microsoft Office applications (Outlook, Word, Excel, PowerPoint).
• Detail-oriented, resourceful, and proactive in problem-solving.
• Able to work under pressure and meet tight deadlines.
• Strong interpersonal skills and ability to interact with senior stakeholders and board-level personnel.
• Preferably with understanding of the leasing, credit, and financial documentation.
• Willingness to occasionally work outside normal office hours or outstation travelling based on business needs.

Unlock job insights

Salary match | Number of applicants | Skills match

Your application will include the following questions:

• How many years' experience do you have as an executive assistant?
• Which of the following Microsoft Office products are you experienced with?
• What’s your expected monthly basic salary?
• Which of the following types of qualifications do you have?

Pac Lease Berhad (“Pac Lease”) is a wholly-owned subsidiary of OCBC Capital (Malaysia) Sdn Bhd whose holding company is Oversea-Chinese Banking Corporation Limited, a public listed company incorporated in Singapore. Established in 1996, Pac Lease provides a range of credit facilities including leasing and hire purchase to all businesses.

In line with our expansion plans, we would like to invite dynamic individuals to join our company. In addition to the attractive remuneration and benefit packages, our high performance culture creates a rewarding environment with good personal development and career advancement opportunities for the right candidates.

What can I earn as an Executive Assistant