Executive Assistant

B.Grimm; Kuala Lumpur; On-site; MYR 60,000 - 100,000; Full time

Job summary

Join a 147-year-old industry leader committed to sustainability and compassion. In this pivotal role, you will support senior leadership on high-impact international initiatives and government relations in Malaysia. Your expertise will be crucial in managing executive schedules, coordinating business development efforts, and ensuring smooth logistics for international operations. This dynamic organization offers exposure to global markets and opportunities for career growth in a fast-paced environment. If you are passionate about making a difference in international business, this is the perfect opportunity for you.

Qualifications

• 8+ years of experience as an Executive Assistant supporting C-suite executives.
• Proficiency in English and Bahasa Melayu, with translation skills for official documents.

Responsibilities

• Manage the executive's calendar and handle correspondence professionally.
• Arrange complex travel logistics and support international business initiatives.
• Collaborate with internal teams to facilitate business development activities.

Skills

Executive Assistance

Project Coordination

Market Research

Communication Skills

Problem Solving

Education

Bachelor's degree in Business Administration

Bachelor's degree in International Business

Bachelor's degree in Communications

Job description

RESPONSIBILITIES

• Manage the executive's calendar, including scheduling meetings, appointments, and conference calls across multiple time zones.
• Handle all correspondence, including emails, calls, and internal/external communications, ensuring prompt and professional responses.
• Prepare reports, presentations, and briefing materials for meetings and business development initiatives.
• Maintain records, filing systems, and databases relevant to international business operations.
• Arrange complex international and domestic travel, including visas, flights, accommodations, and itineraries.
• Ensure smooth logistics for business trips, including meeting scheduling, local transport, and event coordination.
• Process and track travel expenses and reimbursements in compliance with company policies.
• Serve as the primary point of contact between the Head of International Business Development and internal/external stakeholders.
• Assist in coordinating global business relationships, including correspondence with international clients, partners, and government entities.
• Support the preparation of meeting agendas, follow-ups, and action items to ensure progress on strategic initiatives.
• Assist with market research, competitor analysis, Macro and Micro Economic factors and business reports to support international expansion strategies.
• Track key international business initiatives and support execution of strategic projects.
• Collaborate with internal teams (legal, finance, admin, operations) to facilitate business development activities and ensure compliance with international business regulations.
• Plan and organize business development events, and client meetings.
• Handle registrations, event logistics, and post-event follow-ups to maximize business opportunities.
• Manage highly sensitive business and financial information with the utmost confidentiality.
• Exercise sound judgment in decision-making and problem-solving on behalf of the executive.

QUALIFICATIONS

• Bachelor's degree in Business Administration, International Business, Communications, economics, or a related field.
• 8+ years of experience as an Executive Assistant or in a similar role, preferably supporting C-suite executives or senior leadership in an international business environment.
• Experience in business development, project coordination, or strategic support is a plus.
• Experience in a multinational corporation, Public listed firms, consulting firm, or international business development role.
• Proficiency in English and Bahasa Melayu is a must, including ability to translate documents for official correspondence with the different government departments in Malaysia.
• Experience in the power generation industry and renewable power generation industry.

Why Join Us?

• Work in a 147-year-old company, which epitomizes sustainability and doing business with compassion.
• Work closely with senior leadership on high-impact international business initiatives as well as government relations in Malaysia.
• Gain exposure to global markets and international business operations.
• Be part of a dynamic, fast-paced, and growing organization in Malaysia, with career development opportunities.
• Working Location: The MET Corporate Tower, Kuala Lumpur, Malaysia