Executive Assistant

bolttech; Kuala Lumpur; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading insurtech company is seeking an Executive Assistant to provide comprehensive secretarial support to a member of the Executive Committee. The role involves managing schedules, coordinating travel, and assisting with project support. Ideal candidates will possess strong communication skills and have a minimum of 3 years of relevant experience in a fast-paced environment.

Qualifications

• Minimum 3 years of experience as an Office Assistant or Executive Assistant.
• Strong ability to multitask in a fast-paced environment.
• Meticulous with high attention to detail.

Responsibilities

• Manage diaries and calendars for an Executive Committee member.
• Coordinate travel arrangements including flights and visa applications.
• Assist with project support and cross-functional team coordination.

Skills

Time Management

Customer Focus

Interpersonal Skills

Communication

Adaptability

Tools

Microsoft Office

Job description

About us

bolttech is an international insurtech with a mission to build the world’s leading, technology-enabled ecosystem for protection and insurance. With a full suite of digital and data-driven capabilities, bolttech powers connections between insurers, distributors, and customers to make it easier and more efficient to buy and sell insurance and protection products.

A part of Pacific Century Group, bolttech serves customers in multiple markets across North America, Asia and Europe.

In this position you will…

Provide first-class secretarial support to 1 member of the Executive Committee (ExCo). You will have the opportunity to execute best practice and work closely with senior leaders and build a rewarding career. You’ll be encouraged, empowered, and challenged to become a key member of a successful, dynamic team.

You will be responsible for…

• Providing full range of secretarial support such as assisting in coordination on travel arrangements, organizing meeting schedule, preparing internal & external documents, reports, or presentations
• Full diary and calendar management for 1 ExCo Member
• Scheduling and coordination of invites / rooms / virtual meetings as necessary
• Travel arrangements such as flights and visa applications as necessary
• Assist and support projects as necessary i.e. working with social committee to plan events / welfare and champion culture within the office as necessary
• Coordinating with cross-functional teams including HR and IT as necessary
• Liaising with vendors, not limited to UOB Travel, hotels, telecommunication providers, courier companies

For you to be successful…

…we expect you to be able to demonstrate the following key competencies:

Customer Focus

• Demonstrates a customer centric mindset by prioritizing customer needs and addressing concerns with a sense of urgency
• Actively seeks to understand customer feedback and needs and uses this in decision making and solutioning

Impactful

• Empowered to be quick to act and take steps to address issues
• Seeks necessary information on which to base decisions and is comfortable recommending an approach

Collaborative

• Offers support and contributes to the delivery of shared goals. Displays loyalty and trust to team.
• Builds diverse networks and cooperative key working relationships to work in partnership with others

Communication

• Effective and articulate communicator actively and respectfully listens to and synthesizes others’ perspectives
• Provides others with information they need in a timely manner

Adaptable

• Adapts to changes quickly, flexibly and easily
• Handles unexpected requirements and ambiguity in a receptive and calm manner. Resilient when things don’t go to plan.

You will require the following qualifications and skills

• Minimum 3 years of previous experience as an Office Assistant/ Executive Assistant
• Good time-management skills and able to thrive in a fast-pace setting
• Meticulous and high attention to detail and accuracy
• Strong ability to multitask to complete a wide variety of tasks in a fast-paced environment
• Strong interpersonal and excellent communication skills
• Proven ability to work independently and under pressure
• Ability to communicate and interact with both internal and external stakeholders
• Conversant in Microsoft office applications (e.g., Power Point, Excel, Word, MS Project