Executive Assistant

Trane Limited; Kuala Lumpur; On-site; MYR 60,000 - 120,000; Full time

Job summary

Trane Technologies 旗下的執行助理職位現正徵募。主要工作為協助全球領導團隊的日程與會議安排，並在總裁及國家總經理出差時提供行政與後勤支援。另需負責差旅安排、簽證文件、會議紀要及檔案管理，需具高程度的組織能力與保密意識。

理想候選人擁有至少10年的高階行政經驗，具商管相關文憑或學士學位，能在快節奏環境中自主工作，並能以專業的溝通協調跨部門需求。

Qualifications

• 至少10年高級行政助理或同等資歷
• 具備協調高階執行長與國家總經理日程與會議安排的經驗
• 具備良好書面與口頭溝通能力
• 能機密 handling 檔案與資訊
• 能獨立工作並在快節奏環境中適應
• 具備旅遊安排與差旅簽證文件準備經驗

Responsibilities

• 管理總裁與國家總經理的行程與會議後勤工作
• 訪客登記、進出管控及辦公室支援
• 協助跨部門會議記錄整理與分發
• 國內外差旅申請與行程審核，確保符合公司政策
• 文件流通與法務檔案的準備與簽名流程
• 協助部門簡報與報告的製作與整理

Skills

日程管理

行政支持

文書與檔案管理

溝通協調能力

機密信息處理

Education

商業管理相關文憑

學士學位優先

Tools

Microsoft Office

會議系統與視訊工具

Job description

## Executive Assistant應徵remote type: On-Site (5 days)locations: 吉隆坡,聯邦直轄區time type: 全職posted on: 今天刊登job requisition id: JR-10822成為我們使命的一份子!作為全球領先的企業,致力於為建築、住宅及交通運輸創造舒適、永續且高效的氣候解決方案,我們有責任將地球放在首位。對於 Trane Technologies 及旗下業務,包括 Trane 和 Thermo King,永續發展不僅是我們的經營方式,更是我們的核心事業。你是否敢於直面世界的挑戰,並看見具有影響力的可能性?你是否希望為創造更美好的未來貢獻一己之力?如果你的答案是肯定的,我們誠摯邀請你加入我們,一同勇敢挑戰永續世界的無限可能。了解我們為你量身打造的福利,助你在工作與生活中蓬勃發展。我們勇往直前。工作地點:On-Site (5 days)**Executive Assistant****Key Responsibilities****On‐Site Leadership and Office Support*** Manage calendars, scheduling, and meeting logistics of Business Unit President and Country General Manager* Provide administrative and logistical assistance when visiting senior leaders are on‐site, including meeting coordination, travel arrangements, workspace support, and ad hoc needs* Manage employee access cards, including issuance, collection, and record‐keeping Handle visitor registration, coordinate access, and escort visitors to the office as required* Maintain office equipment such as the coffee machine and water machine, ensuring they are functional**Leadership Meeting Support*** Attend Monthly Operating Review (MOR) meetings and accurately capture minutes, including key decisions, action items, owners, and deadlines* Distribute meeting minutes to stakeholders and follow up on action items to ensure timely closure**Travel Management (International & Domestic)*** Assist Business Unit President and Country General Manager with end‐to‐end travel request management, including itinerary review, requirement clarification, and ensuring compliance with company travel policies* Monitor travel approvals and follow up with travellers or approvers to ensure timely processing* Prepare visa application documents, gather required supporting materials, and coordinate submission to embassies or visa agencies* Track visa application status and ensure travellers receive visas ahead of scheduled travel* Maintain a reference library of visa requirements for key RoAP travel destinations Review international travel requests for accuracy, completion, and policy alignment* Coordinate escalations for required approvals and track final approval completion* Communicate with travellers regarding missing documentation or additional requirement* Maintain a structured tracking process for domestic travel volume, timelines, and approval status**Factory Witness Test (FWT) Application Management*** Review Factory Witness Test applications for TNSA to ensure justification and required details are complete* Manage the multi‐level approval routing process* Track FWT submissions and maintain required documentation for audit and compliance**Document Control & Legal Coordination*** Coordinate the preparation, routing, and collection of signatures for legal documents, contracts, and agreements* Maintain proper filing, version control, and secure storage of all signed and archived documents* Support Country General Manager for meeting deck and reports preparation.**Qualifications:*** Minimum 10 years of executive assistant or senior administrative experience* Minimum Diploma in Business Administration, Management or relevant field.* Bachelor’s Degree preferred.* Proven experience supporting senior or executive leadership* Strong organizational, time‐management, and multitasking skills* Excellent written and verbal communication abilities* High proficiency in office productivity tools (email, scheduling, documents, presentations)* Ability to manage sensitive information with full confidentiality* Strong problem-solving skills and a proactive, resourceful mindset* Ability to work independently and adapt in a fast‐paced environment我們提供具競爭力的薪酬以及完善的福利和相關計劃。我們是一家提供平等就業機會的雇主;所有符合資格的申請者,無論其種族、膚色、宗教、性別、性取向、性別認同、國籍、懷孕狀況、年齡、婚姻狀況、身心障礙、受保護退伍軍人身份或任何依法受保護的身分,均會獲得公平的就業考量。